Going Digital and Dumping that Paper Calendar

I’ve written before about dumping paper management systems and going digital. I recently received this testimonial from Peg Corwin of SCORE Chicago on her experiences doing that, using my book on Outlook 2007 as a guide.

The following is Peg’s experience in her own words. If you have any questions, please leave a comment.

You are transforming my life.  You have pushed me from paper to paperless with the task and calendar management chapters in your Conquer Email Overload.  I must have read both three times already, and I pick up additional tips each time.

I decided to tackle the changeover when I had an opportunity to install a second monitor.  For me, this was essential.  I need quick access to my to-do list and calendar without interrupting my work.

I love your suggestion about using the Notes section of a contact for passwords on my airline accounts, for example.  And I’m now creating a task and chunking it into subprojects in the text area, crossing them off and moving the task forward to the next deadline.  I’ve always been a big list maker, and now I love adding new tasks quickly in calendar view.  I’ve also finally got the hang of dragging an email to the task list and calendar.

While email overload was not my problem, taking advantage of tasks and the calendar was.  And you explained it all.  A BIG thank you for making me more focused and productive.

Peg Corwin, Counselor with SCORE Chicago   www.scorechicago.org

I LOVE Email Campaign Kicks Off October 1st

Email gets a bum rap. People complain about it all the time. It’s not email that’s the problem, but rather bad email habits and management. Think about all the good it does and the time it saves.


The I LOVE EMAIL CAMPAIGN will consist of a series Webinars (on Mondays), workshops (on Tuesdays), and media interviews conducted by Peggy Duncan, email overload expert and author of Conquer Email Overload with Better Habits, Etiquette, and Outlook 2007. Peggy, who is a time management expert, will also travel around the country speaking at conferences and training business professionals.

I cannot imagine managing my time or my life without the wonders of email. How do you feel about it? I hear a lot of bum statements about it. The next time you complain about email, think about where you’d be without it. It has many benefits such as the following.

  • Eliminates phone tag. You can say everything you need to say in an email message and not have to worry about someone leaving out important details.
  • Reaches volumes of people quickly. Everyone will get the same message and be on the same page.
  • Establishes a “paper” trail. No need to worry about recipients having convenient amnesia. You have the proof in writing.
  • Connects it with your calendar, tasks, and contacts. Move a message from the Inbox to where it needs to be with a click of a button or the flick of the mouse.

Campaign Kicks Off October 1st!

Reduce the Load with Better Management
If email overload is a problem, reduce the load. Get into a meeting with your Inbox, clean it out, send people what they need, and move the messages to where they need to be.

  • Eliminate junk email so you’re only managing legitimate mail.
  • Redirect messages with rules based on content, origin, and importance.
  • Categorize messages and view them in batches with one click.
  • Remember to do the work using flags, Tasks, and the Calendar.
  • File the ones you need to keep. Clean out that mess that’s already there.
    Stop using your Inbox for long-term storage and keep it to one screen.

Your Inbox is not a to do list for unfinished work, tickler file that reminds you of work, calendar with meeting notices and reminders, database for addresses and phone numbers, or filing system for unfinished projects.

Improve Your Email Culture with Better Habits
Developing better email habits will help improve email management. Ask people around you for a list of their email pet peeves…things you do in email that ticks them off. Pay attention to what they say do better. Avoid doing the following.

  • Sending or responding to all when all do not need to know.
  • Trying to solve complex issues instead of picking up the phone.
  • Not matching the subject line to the message. I should know exactly what your message is about by looking at the subject line. Would you send a letter on your company letterhead that reads RE: ABC and then proceed to discuss DEF?
  • Sending one word email replies that say “thanks.” Thank them in advance when you send the initial request.

Don’t Just Upgrade Your Software: Learn How to Use It Too
Training is the first thing to go when the economy dips when it should be expanded. You’ll work more efficiently and make fewer mistakes. Without the proper training, you’re taking hours to do something you can finish before you blink.

Change your habits, your culture, and how you manage email and learn to love it more every day. Visit www.DigitalBreakthroughs.com for details on training.

Want Training?
Download my
brochure.

PEACE.

BOOK TOUR – Don't Just Upgrade to Outlook 2007: Learn How to Use It Too!

Call to Schedule Training

Now that you’ve invested in this powerful software, let it help you work smarter…learn how to use it. I’m ready to do a book tour that will include training. Whether it’s a brown bag during lunch or after hours, a Webinar, a seminar, or a hands-on workshop, you’ll enjoy learning Outlook from a time management expert’s perspective instead of just learning the different command. See this previous post to see what I mean.

To accommodate busy schedules and these tough economic times, training is available to fit any budget and can be arranged to fit any schedule. All links and details are on the Web at www.DigitalBreakthroughs.com/LearnOutlook.htm.

I read those 600-lb computer books and pull out the best tips and tricks….explained in plain English and delivers with pizzazz!

  • Buy the book. My new book is packed with Outlook tips and tricks and is written as if I’m helping you right at your desk. Check out the table of contents for Conquer Email Overload with Outlook 2007.
  • Schedule a brown bag at your office (or ours). If your organization has the space for a brown bag, it’s easy to schedule during lunch or after hours. If you don’t have space, use ours. Book purchase requested.
  • Attend Webinar. Attend a low-cost, high value Webinar most Mondays from 1:30PM-2:30PM Eastern.
  • Attend Full Day Workshop at our office. Outlook training is scheduled regularly at The Digital Breakthroughs Institute. Training includes copy of book.
  • Bring me to your location. I’m traveling internationally so don’t hesitate to ask.

Stop right now and schedule a brown bag, a Webinar, or a hands-on workshop. Visit www.DigitalBreakthroughs.com/LearnOutlook.htm for more information or call 404-492-8197.

PEACE.

Use Software You Already Have Instead of Buying More

I wanted to create a postcard-size announcement about my new book, Conquer Email Overload with Better Habits, Etiquette, and Outlook 2007. As usual, PowerPoint was the answer. I first resized the PowerPoint slide, changed the background, and added my art elements and text. Then with one of my favorite applications, ImageExport, I was able to save the slide in a higher resolution jpg than native PowerPoint can produce.

Once the announcement was in jpg format , I popped over to iContact, created a new message, and inserted the jpg. Then I hyperlinked it to the Webpage I want you to click to.

Note: Below are links to other articles in my blog that will help you do something like this (with videos).

The moral of this story is that you can use software you already have to get the job done with ease. All you have to do is learn how to use it.

PEACE.