I have a business card scanner…saw it years ago and just had to have it (CardScan)! It’s probably about 90% accurate reading the text on the card and turning it into a contact so I can’t complain. The problem is that after that first wave of cards was scanned, I don’t use the scanner anymore.
- I don’t blindly collect business cards when I’m out “networking.” If someone thrusts a card in my hand, I’ll take it to be courteous (although they weren’t). But when I get to my office (or when I pass a trash can) and know I have no connection with the person and have no intention of contacting them, I trash the card immediately (especially if it’s printed on cheap paper with a perforated edge and no rhyme or reason to the design).Most of the cards piled up around you amount to keeping junk, clutter, a mess. Businesses have failed, people have changed jobs, etc. Why keep junk?
- When I’m out and get a card I want to keep, I’ll write something about the person on it so I’ll remember. Then I add them to Outlook Contacts manually. I add a Category and I add my notes in the text area. I do this immediately so they won’t pile up. Then I trash the card.
- Most of the addresses I add to Outlook come from within an email message or on a Webpage. I have some great software that allows me to select text, press a hotkey (for me F9), and populate fields in Outlook automatically. It’s magical! If you can’t download software at work, do it at home. Copy 2 Contact today! It’s inexpensive and worth every penny.
- When someone indicates they want to stay in touch with me (and the feeling is mutual), I’ll email them my vCard from Outlook.
If you work in a group environment, the scanner would help because you can set it up on one machine and take turns using it. Or check into a network version. Otherwise, think twice before you buy.