Tag Archives: how to

One Space Goes After Period, Not Two. Here’s How to Fix Your Document and Break the Habit (video)

Since the advent of computers and word processing software, one space goes after a period, not two.

Why? The simplest explanation is that in typesetting, software makes room for a wide letter such as W. (The Courier font is an exception. This is a monospace font (or non-proportional), which is a typewriter-like, fixed-width font, and each letter occupies the same amount of space. Other computer fonts are variable-width (or proportional), and the software adjusts the spacing automatically.

One space has been the norm since mid 20th Century. “The Complete Manual on Typography (2003) states that “The typewriter tradition of separating sentences with two word spaces after a period has no place in typesetting” and the single space is “standard typographic practice.” This is especially important in publishing and press releases you send to the media.

 

Here’s a quick video to show you how your Office software will find all instances of two spaces after a period and replace them with one space. Fixed before you can blink.

 

Note. When I was in publishing and had to fix documents from other people, I recorded a macro and created a toolbar button (and a keyboard shortcut) that fixed everything with one click. I’ll record a future video to show you how to do this.

Break the Habit

To break the habit of adding two spaces after the period, every time you do two spaces, stop right then. Delete the last few words, and try again, focusing on doing one space. It’ll soon become the norm for you.

PEACE.

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About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

More tips from Peggy Duncan on LinkedIn Pulse. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership Website DigitalBreakthroughs.com

Define Your Own View in Outlook (e.g., Click to See Only Contacts in a Particular City) (video)

Outlook has many time-saving features that allow you to get to what you need quickly. One of those is the ability to define your own views.

In this video, I’ll show you how I can filter all my Outlook contacts and only see the people in Charlotte, NC, for example. This comes in handy when I’m traveling to a particular city and want to determine if there’s someone there I can connect with.

 

After you learn how to define your own views, you’ll want to explore all the other possibilities. For example, I’ve defined a view of my Outlook Calendar that shows me everything from this date forward that I’ve categorized as SPEAK. I travel internationally as a trainer and love being able to see only those dates on the calendar at a glance.

 

About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

PEACE.

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Twitter, Google Plus, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

More tips from Peggy Duncan on LinkedIn. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

Find full, pre-recorded lessons on my membership Website DigitalBreakthroughs.com

How to Sign a PDF Without Printing It: Create a Custom Stamp with Your Signature in Adobe Acrobat and Foxit Phantom PDF (video)

You don’t have to print a document just to sign it. When I receive a contract from a client, it’s usually a PDF. I created a Custom Stamp in Adobe Acrobat that’s an image of my actual signature. With a couple of clicks, I pop it onto the document and email it right back.

I’ve explained the entire process in the video below. Take a few minutes to set this up, and start saving time, paper, and ink.

  1. Write your signature on white paper.
  2. Scan (or photograph in good lighting) the signature, and save in the .PNG format (for best quality). Crop as needed.
  3. BONUS: Insert the image into PowerPoint (or Word), crop more if needed, make the background transparent, and save the new transparent image.
  4. Create the Custom Stamp in Adobe Acrobat.
  5. BONUS: Use an Adobe Acrobat competitor, Foxit Phantom PDF, to do this (the app I currently use).

 

About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

PEACE.

 

More tips from Peggy Duncan on LinkedIn. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

Pre-recorded lessons are on our membership Website DigitalBreakthroughs.com

How to Add a Video (and Other Media) to Your Linkedin Profile (video)

If you haven’t added video or other media to your Linkedin profile to showcase your service or product, what are you waiting for? It’s quick and easy (I recorded from a free Linkedin account before the anticipated update).

 

Here’s how to insert a video from YouTube, an article from a Website, and a file. Thank you for watching.

 

PEACE.

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About Suite Tuesday: How-to video series produced by Peggy Duncan. Realquick tech videos with tips that will help you finish work quicker so you can go home. Explained in plain English without any fluff. Free to share.

More tips from Peggy Duncan on LinkedIn Pulse. Click here. When you know which buttons to click, you will finish work quicker and go home.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership Website DigitalBreakthroughs.com

Here’s a Shortcut to the Windows Desktop (with video)

I watched a client minimize all her open documents and software to get to the Windows Desktop. She smacked her head when I showed her this.

About Suite Tuesday (formerly Tech Tuesday): This video is part of a how-to series produced by Peggy Duncan that features tips and tricks in software most business people use every day. Will also explore using the iPad. Explained in plain English without any fluff. Free to share. More tips from Peggy Duncan on LinkedIn. #SuiteTuesday

And that’s it!

PEACE.

“It will cost you $0.00 to share this video right here on, LinkedIn, Facebook, Twitter, Google Plus, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

About the Author: Peggy Duncan is an award-winning, international personal productivity expert. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

 

 

Microsoft Has a Free Snipping Tool to Produce Screen Captures (with video)

I’m often amazed how Microsoft seems to know just what we need, but then fails to let us know about it. In addition to the Screenshot command provided in your Office software, they’ve also provided a free Snipping Tool you can use anywhere.

In this video, I’ll show you how to find the tool on your computer and how to use it. Be sure not to miss the Delay feature!

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Google Plus, or YouTube. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

PEACE.

 

How to Add a Webpage to Your iPad Home Screen (with video)

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Twitter, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

My how-to video shows you how easy it is to add a link to a Webpage to the Home Screen of your iPad (or iPhone). For example, I’ve added links to the following:

  • All of my Websites so I don’t have to go to Safari first to get to them. They’re together inside a group.
  • A YouTube playlist I’d created on hula hooping (I’m learning how and love it).
  • My local library Website.

NOTE: In the video instructions, if you don’t see “Add to Home Screen” right away, tap the and/or look for “Open in Browser” and continue with the instructions. I had to do this when adding the icon link to my Pulse page.

open-in-browser

This is an easy thing to do, and will save you time going forward.

PEACE.

 

How to Type International Characters in Microsoft Office (with video)

In Microsoft Office, you can quickly type international characters one by one, or set up AutoCorrect to do it automatically. And when you set this up in Word, for example, it’ll work across the other software.

This video only shows you how to type the alpha e with an accent. Once you’re clear on how to do it, use this list of keyboard shortcuts from Microsoft for a lot more. http://bit.ly/1GBa5Iy

In addition to the tips in the video and this list, you can also insert international characters using symbols. In Word, click the Insert menu, Symbol, More Symbols. But I like quick and easy…set it and forget it.

PEACE.

 

 

 

How to Add a Web Page to Your iPad or iPhone Home Screen

shareiconpiadIt’s easy to add Websites you visit often to your device Home Screen.

  1. Open the Web page using the Safari browser.
  2. Tap the Share icon, then tap Add to Home Screen.
  3. Tap inside the title box, and rename the link if desired.
  4. Tap ADD.

I needed a very long URL with /s that was too difficult to type in the browser bar (it’s also a link that wouldn’t have shown up if I’d Googled it). I copied the link and emailed it to my iCloud email address (or whatever email account you’ve set up on your device). When the email came in (on the iPad), I tapped the link to open it in Safari. Then added to Home Screen as outlined above.?

Any tips to share? Please leave a comment.

PEACE.

 

How to Improve Your LinkedIn Profile: a Professional Portfolio (with video tutorials)

LinkedIn is the number one social media site for getting business. Whether you’re job hunting, recruiting, or promoting your business and expertise, it’s the place to be. I put together this compilation of how-to videos I’d recorded that will improve your profile.

For more videos on LinkedIn, I’ve included my LinkedIn Playlist. I hope you’ll find some tips you can use.

How to Add Videos and Files to Your Profile (Create a Professional Portfolio)

 

PEACE.