Tag Archives: filing system

How to Prevent Your Computer from Sleeping and Hibernating in Windows 7

I just bought a new PC laptop and am busy adding new software, setting up Outlook, loading my favorites, etc. My biggest hurdle was getting all of my files downloaded from MozyPro, my online vault that automatically backs up my laptop every time some changes. Getting this done was easy, but it took hours for the download to complete. One reason is because as soon as I retired for the night, my computer did too.

The next morning, I thought I’d be all set up and ready to go, but my laptop had gone into Sleep mode.

The first thing I did today was change my settings for Sleep and Hibernation. Here is a link that explains how to do this in plain English, Sleep and Hibernation for Windows 7.

PEACE.

Coaching Session Turned Into a Slideshow/Video

Monday Breakthroughs

I recently recorded a coaching session/Webinar I had with two clients who wanted to get organized at work (that’s the number one way of creating more time). One is a small business owner (events planner) and the other in hotel sales. Clutter was taking over their lives and blocking them from reaching their full potential.

The next day, as I was listening to the recording, the idea hit me to create a video of this call and include the slides.

I considered different ways I could create this video and ended up doing it as follows.

Step One

The first thing I did was to edit the audio to a tight conversation that’s the right combination of my tips and how my clients understood them and will use them. Once that was perfected, I made a separate recording of my introduction to the video (the next time I do this, I’ll include this when I record the phone call).

Step Two

The next step was to save each slide in my PowerPoint presentation as pictures (here is a previous post I wrote on how to Save a PowerPoint Slide as a Picture). So now I have my audio and my PowerPoint slides in a format I can use. Next, I had to sync everything.

Step Three

I use Camtasia Studio. I created a new project and added both the audio files to the timeline. I also inserted all the slides into the Clip Bin as separate pictures. As I listened to the recording, I stopped every time I referenced a new slide. I’d then add the appropriate slide/picture to the timeline and adjust the recording to fit.

Step Four

Once I had the project the way I wanted it, I rendered it as a Flash video and uploaded it to Techsmith’s Website, Screencast.com.

Finished Resource

Now I have a product: Monday Breakthroughs. You’ll be able to view the full video/presentation/training at your convenience, then join me on the phone any Monday for live group coaching that’s only for Q&A. (In addition to the video and phone coaching, you’ll also receive my ebook, Get Organized At Work, and a set of free Word documents that make it easy to create a filing system and will save you hours of work.)

Here’s the trailer.

Get all the details and sign up right here.

I went from a coaching call to developing a new product using tools I already know. I spent one day developing this instead of outsourcing, waiting months, going back and forth until I could get exactly what I wanted, completely stressing out, and paying a ton of money.

My question to you: how can you take what you know and create products to sell while you sleep? Leave a comment with your ideas.

What’s Next?

I think my next project will cover how to improve your email habits and etiquette, and how to manage email overload using Outlook. I’ll keep you posted.

PEACE.

Organize Your Receipts Before Tax Time and Beyond

When I started my business almost 11 years ago, as part of the Accounting section of my filing system, I had a folder for each vendor I spent money with regularly (e.g., gas, light, Office Depot, etc.). When I found myself sticking receipts in a To Be Filed folder, I knew my system was too tedious. I was procrastinating about filing everything, and that told me I needed to simplify.

Here is a simple solution that works for me.

  • Create a home for all receipts for each month. This can be a file folder, tray, basket, or whatever works for you. I have a drawer for Accounting and keep everything nice, neat, and out of sight.
  • Create a home for all pay stubs from clients. For all checks you receive for the month, keep these pay stubs separately and in the front of the folder for that month.
  • Keep everything with that month’s bank statement. When the bank statement arrives, use a jumbo paper clip to keep all receipts and pay stubs for that month behind it. When I reconcile for that month, I put a big R so I’ll know it’s done.

This system is simple so it’s easy to maintain.

One thing though, I had to figure out a way to quickly find receipts for higher-priced products in case I needed repair, etc. I created a contact in Outlook called “Big Ticket Items.” In the text area of the contact I have a 2-column table that is similar to the one below. If I ever need to find a receipt, I’ll know which month/year bank statement to pull.

Date Purchased Description
5/15/2008 HP Laptop, Best Buy
5/29/2008 Office Telephone, Office Depot – ATT
8/6/2008 Luggage at TJ Maxx
8/23/2008 Headset for ATT phone, Office Depot
8/29/2008 Took iPhone back and got BlackBerry, AT&T

What system have you developed that works for you? Let me know. If you’d like more training on how to get organized, visit my Website. I also have a before/after organizing story and a page of records retention suggestions on how long you should keep files before destroying.

PEACE.

Peggy Duncan, personal productivity expert