Put Business Cards to Work or Dump 'Em

Hi, Peggy! I have lots of business cards from others. What is the most productive way to store them. I originally thought I’d use a desk top Rolodex; then I thought I should group them according to services, photocopy the page and then file the pages. What do you suggest?

None of the above. I batch scan all my cards into categories using the CardScan. For example, when I speak at an event, I’ll create a category for it and scan all cards into that category. Later if I want to send an email message (or mail merge email or letter) just to those people, I can.

I trash all cards after scanning because CardScan creates an image of each one. All of my files are backed up online at MozyPro.com so no worry there.

If you don’t want to invest in a CardScan, decide how cards can become electronic (Excel spreadsheet, Outlook, etc…either way, add categories so you can filter later). If you never intend to contact the people, dump them because they’re junk. Only keep the few you actually need.

I also have a card file and keep cards for vendors such as gardener, barber, etc. I don’t file them by the person’s name but rather by what they do. So the barber’s card would go under B because that’s the first thing I’d think of when I need the number.

Hope this helps.

If you have questions about improving your personal productivity, Ask Peggy by leaving a comment on a related blog post or send to email address on the Contact page above.

PEACE.

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