Video: How to Collect and Use Multiple Items from Office Clipboard

You can save up to 24 items in your Microsoft Office Clipboard. Cut and copy items from various sources, including the Internet, and they’ll all be there until you turn off your computer. You’ll find them using the Dialog Box Launcher.

No more freaking out when you copy something on top of something else, thinking you’ve lost it. This quick video will save the day. Help others in your network by sharing this video.

Suite Tuesday. I hope you'll click Like, Share, and Comment on this video

 

 

 

Hope this helps. Feel free to comment and share. #SuiteTuesday

PEACE.

 

Video: Put Commands at Your Fingertips with the Quick Access Toolbar QAT

There’s a little bar at the top of your screen in the Office software. Chances are that you’ve never paid it any attention. I use it all day.

The Quick Access Toolbar (QAT) allows you to add shortcuts to commands you use often. This real quick video shows you how to customize it with commands that are there by default as well as any you choose from the ribbon.

Hope this helps. Feel free to comment and share. #SuiteTuesday

PEACE.

 

Videos: Find the Perfect Color Match for Text and Graphics (PowerPoint’s Eyedropper and Microsoft Paint)

If you’ve ever tried to match the colors in a picture to coincide with your presentation, etc., PowerPoint 2013 has the Eyedropper tool that makes this easy. If you have an older version of PowerPoint, you can accomplish the same thing using Microsoft Paint (free software that comes with Windows).

The colors displayed on your computer are designated as RGB. That’s short for the first letters in the colors red, green, and blue that are combined in various percentages to produce other colors.

EYEDROPPER. PowerPoint 2013+ has the Eyedropper command. It’s easy to find an exact match in an image that’s on your slide. In the video, I’m creating a custom color pulled from a graphic that I’ll apply to some text.

MICROSOFT PAINT. I’m redesigning a PowerPoint presentation and wanted to match the slide colors to the ones on my book cover. Microsoft Paint comes with Windows, and its Color Picker tool makes it easy to color match. I’ve included how to find Paint on your computer.

I’ve posted two real quick how-to videos on both methods below.

For PowerPoint 2013 and Above

Using Microsoft Paint

Hope this helps. Feel free to comment and share. #SuiteTuesday

PEACE.

Video: How to Add a Picture Inside Text Using PowerPoint and WordArt

I use PowerPoint for most of my graphics, including the ones I use for videos, event flyers, postcards, my Linkedin profile header, and more. If you can see it, you can create it in PowerPoint. (A link to samples is below the video.)

In this example, it’s easy to add design elements to words using PowerPoint and WordArt.

 

Here’s a real quick video to show you how I did this. I’m using PowerPoint 2013, and this has worked the same in other versions.

P.S. In another video, I show you how to save your WordArt graphic as a picture while on the slide, crop it, then save outside of PowerPoint so you can use it anywhere. Click here to watch that video after you’ve learned from this one.

For more ideas on using PowerPoint for design projects, check out this slideshow video.

Hope this helps. Feel free to comment and share. #SuiteTuesday

PEACE.

(Video) Use PowerPoint to Remove Background from Pictures and Merge with Other

When I can’t find that perfect image, I’ll knock out the background of one and merge it with the other.

I was looking for a picture of a woman in bed with her laptop and couldn’t find what I wanted. I found a woman sitting outside with her laptop, and I found an empty bed. Here’s how I knocked out the background of one and combined the two pictures.

Suite Tuesday. I hope you'll click Like, Share, and Comment on this video

 

 

 

Hope this helps. Feel free to comment and share. #SuiteTuesday

PEACE.

 

 

One Space Goes After Period, Not Two. Here’s How to Fix Your Document and Break the Habit (video)

Since the advent of computers and word processing software, one space goes after a period, not two.

Why? The simplest explanation is that in typesetting, software makes room for a wide letter such as W. (The Courier font is an exception. This is a monospace font (or non-proportional), which is a typewriter-like, fixed-width font, and each letter occupies the same amount of space. Other computer fonts are variable-width (or proportional), and the software adjusts the spacing automatically.

One space has been the norm since mid 20th Century. “The Complete Manual on Typography (2003) states that “The typewriter tradition of separating sentences with two word spaces after a period has no place in typesetting” and the single space is “standard typographic practice.” This is especially important in publishing and press releases you send to the media.

 

Here’s a quick video to show you how your Office software will find all instances of two spaces after a period and replace them with one space. Fixed before you can blink.

 

Note. When I was in publishing and had to fix documents from other people, I recorded a macro and created a toolbar button (and a keyboard shortcut) that fixed everything with one click. I’ll record a future video to show you how to do this.

Break the Habit

To break the habit of adding two spaces after the period, every time you do two spaces, stop right then. Delete the last few words, and try again, focusing on doing one space. It’ll soon become the norm for you.

PEACE.

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About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

More tips from Peggy Duncan on LinkedIn Pulse. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership Website DigitalBreakthroughs.com

Define Your Own View in Outlook (e.g., Click to See Only Contacts in a Particular City) (video)

Outlook has many time-saving features that allow you to get to what you need quickly. One of those is the ability to define your own views.

In this video, I’ll show you how I can filter all my Outlook contacts and only see the people in Charlotte, NC, for example. This comes in handy when I’m traveling to a particular city and want to determine if there’s someone there I can connect with.

 

After you learn how to define your own views, you’ll want to explore all the other possibilities. For example, I’ve defined a view of my Outlook Calendar that shows me everything from this date forward that I’ve categorized as SPEAK. I travel internationally as a trainer and love being able to see only those dates on the calendar at a glance.

 

About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

PEACE.

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Twitter, Google Plus, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

More tips from Peggy Duncan on LinkedIn. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

Find full, pre-recorded lessons on my membership Website DigitalBreakthroughs.com

Here’s a Shortcut to the Windows Desktop (with video)

I watched a client minimize all her open documents and software to get to the Windows Desktop. She smacked her head when I showed her this.

About Suite Tuesday (formerly Tech Tuesday): This video is part of a how-to series produced by Peggy Duncan that features tips and tricks in software most business people use every day. Will also explore using the iPad. Explained in plain English without any fluff. Free to share. More tips from Peggy Duncan on LinkedIn. #SuiteTuesday

And that’s it!

PEACE.

“It will cost you $0.00 to share this video right here on, LinkedIn, Facebook, Twitter, Google Plus, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

About the Author: Peggy Duncan is an award-winning, international personal productivity expert. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

 

 

Microsoft Has a Free Snipping Tool to Produce Screen Captures (with video)

I’m often amazed how Microsoft seems to know just what we need, but then fails to let us know about it. In addition to the Screenshot command provided in your Office software, they’ve also provided a free Snipping Tool you can use anywhere.

In this video, I’ll show you how to find the tool on your computer and how to use it. Be sure not to miss the Delay feature!

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Google Plus, or YouTube. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

PEACE.

 

Laptop Repair at the Microsoft Store – Who Knew?

iPad training with personal productivity expert, Peggy Duncan Duet DisplayFor weeks, I was frustrated every time I booted up my laptop and sat down to work. Something just wasn’t right. Then all kinds of weird error messages started to appear. I made an appointment at the Microsoft Store near my home, and I’m now back up and running.
All this time I thought Windows 10 was crap, and it turned out to be a failing hard drive. Amazed that it didn’t just fizz out completely.
 
The Microsoft Store will diagnose and repair your devices, including iPhone and iPad. I had no idea…they’ve always done a less than stellar job promoting what they do, including how powerful their software is.
 
I spent the evening reloading software and setting up my Outlook email accounts. One issue I had was QuickBooks Pro because I didn’t have a DVD. Fortunately, I’d ordered it from Amazon. They have a software store where you can re-download whatever you bought and also get the activation number.
I’m back in business and ready to go!
Note: I’m writing another post on what to do before and after your computer has been wiped clean and you have to start from scratch with new Windows.
PEACE.