Category Archives: Outlook

How to Select, Collect, and Insert Multiple Items from the Office Clipboard

When you Ctrl+X to cut text or Ctrl+C to copy, you might think that you’ve lost the text once you cut or copy more text.

Actually, everything you’ve cut or copied is still on the Clipboard until you shut the computer down. Here’s how to view and use everything.

EMAIL TIP: I use my iPhone to MONITOR email. I MANAGE it on my computer.

When someone responds to an email message that “yes” they’re going to do something and I see it comes from their phone, I have just about zero confidence that they’re going to remember to do it. Here’s why.

At my computer, I’m inside Outlook, and a new message arrives. I immediately drag it to my calendar or tasks with a reminder or an appointment. And depending on the situation, I might flag that message for follow-up. On the other hand, when I check email on my iPhone, I’m not going to do all that. Neither will you. You most likely look at the email, respond with a quick “yes,” and make no effort to put anything in place to help you remember.

When I MONITOR email, I’m just checking for anything I need to respond to right away (e.g., an inquiry from a reporter on a deadline, a cancelled meeting, etc.). Otherwise, I’ll deal with everything else when I’m in front of my computer because I can MANAGE better and easier.

For more tips on managing email, here’s a series of low-cost, how-to videos I recorded called “12 Fast Ways to Answer Email in Outlook.”

Also, check out my article on managing #emailoverload on NYTimes.com, “Room for Debate: Reduce Bad E-mail Habits.”

PEACE.

Turn Off New Feature in Google Plus–Don’t Want Gmail from Everyone

Google recently announced that Gmail users can email anyone on Google Plus without knowing your email address. I have my Inbox under complete control and definitely do not want to suffer from email overload. Here’s how to change this default. I turned it off, but you can choose any setting.

Conquer email overload and stay in control of your Inbox!

PEACE.

12 Fast Ways to Answer Email in Outlook (video tutorials on new membership Website)

Are you feeling overwhelmed just thinking about email? Are you finding it harder to focus and manage the never-ending demands on your attention? Are you scrolling through hundreds or thousands of unread messages all day? Are you spending too much time giving the same answers to similar questions?

The best way to handle an overflowing Inbox is to get into a meeting with it, and handle it one message at a time. For the messages that deserve an answer, you’ll finish quicker once you discover little-known, Outlook commands and a few workarounds.

Peggy Duncan, personal productivity expert and author of Conquer Email Overload with Better Habits, Etiquette, and Outlook, has pulled together her best tips for answering emails fast. She manages her life inside Outlook and shares ways she uses it that its creator probably hasn’t even thought of.

· Create good, solid answers once, and use them again and again.

· Grab information you need often, and send it before you can blink.

Investing in this video series will be the best decision you’ll make this year, and it’ll take a little over 30 minutes to change your life. The videos will play on any device, plus PC and Mac, and all browsers.

Here’s a Free Sample from the Course

You can collect text and graphics from other Office software, the Web, a PDF, and so on, store them in the Office Clipboard, and use them to quickly answer an email. This tip also works in all other Office applications.

So clear your calendar, get quiet, and learn how to breeze through your Inbox, one message at a time, by learning ways to answer them faster. And for the ultimate success, use your desktop computer to manage it and your mobile to monitor it.

A one-time investment will give you lifetime access. This way, if you forget how to do something or the technology changes, you’ll be able to come back and brush up on whatever you need. Each tip is in a separate video to make it easier if you need a refresher later…just click the one you need.

You don’t have a second to spare! Don’t waste another minute digging through your Inbox. Invest in this training because, unlike dieting or exercising, the results are immediate!

Check out the site, choose the training you can use immediately to make your life a little easier, and sign up today!

PEACE.

New Webinar–12 Fast Ways to Answer Email in Outlook (with Peggy Duncan)

The best way to handle an overflowing Inbox is to get into a meeting with it and handle it one message at a time. For the ones that deserve an answer, you’ll finish quicker once you discover little-known Outlook commands and a few workarounds.

I just scheduled a new Webinar, 12 FAST WAYS TO ANSWER EMAIL IN OUTLOOK. “Well, just smack my head” was a comment I got from a coaching client. This gave me the idea to start a mini series of Webinars that focus on one thing…training that won’t overwhelm and that you can use immediately. Check it out and sign up. Tell some people too.

Please share with your network.

PEACE.

Outlook 2010 – Make All Email Accounts Go to Main Inbox (with video)

By Default, Outlook 2010 creates separate Inboxes for each of your email accounts. The question of how to fix this comes up a lot in my training sessions, so I created this video that I hope will ease your frustrations and save you some time…every second needs to count.

The first part of the video shows you what to do if you’ve already created the email POP account in Outlook. Toward the end of the video (1:48), I show you how to set up the POP email account the way you want it in the first place.

NOTE: Instructions don’t work for IMAP accounts. This might be an issue for you if you need to synchronize email across multiple machines. Also note that if you try to use a rule to move the email to a .pst folder, you’ll be removing it from IMAP.

PEACE.

How to Email Calendar Dates from Outlook 2010 for Others to View (with video)

People on the same Microsoft Exchange Server can view each other’s calendars. If you’re not that fortunate and you need to schedule a meeting with an individual or group, here’s an option for you.
Pick possible meeting days on your calendar and send a miniature version of it to the coordinator. (This command works the same in earlier versions of Outlook.)

Note: A free online option for scheduling group meetings is at www.MeetingWizard.com.

PEACE.

How to Make All Outlook 2010 Emails Come Into One (Your Main) Inbox (video)

By Default, Outlook 2010 is set up to create separate Inboxes for each of your email accounts. The question of how to fix this comes up a lot in my training sessions, so I created this video that I hope will ease your frustrations and save you some time…every second needs to count.

The first part of the video shows you what to do if you’ve already created the email account in Outlook (instructions only work for POP email accounts, not IMAP). At the end of the video, I show you how to set up the email account the way you want it in the first place. If you don’t see the Change Folder option as indicated in the video, see the note below.

NOTE: Instructions don’t work for IMAP accounts. This might be an issue for you if you need to synchronize email across multiple machines. Also note that if you try to use a rule to move the email to a .pst folder, you’ll be removing it from IMAP.