ORGANIZATION TIP: Where Do You Keep Your Software Activation Codes?

Being able to find something the instant you need it is important!

organize activation codeI have an Outlook contact for each app installed on my laptop. When I received the post-purchase confirmation email, I copy/pasted the codes and other information into the notes area. When I need a code (like recently after installing a new hard drive on my laptop), a quick search in Outlook, copy, paste. Done.

No need to find a document and look for the code. Finding something in Outlook is so much quicker, especially since it’s always open.

This is especially important now since we rarely get the actual software DVDs. Back then, I’d write the code directly on the disk with a sharpie (and still created the Outlook contact).

How do you keep up with your codes? Let us know in a comment.

PEACE.

Here’s What’s In My Gym Backpack – Get Organized And Stay Ready to Go

Backpack for exercising and carrying to gymI like systems, especially when it’s something I’ll do more than three times. And I always want to be organized. When I started walking in the neighborhood and going to the gym, I discovered the things I needed with me at all times.

I keep my backpack ready to go. Except as noted, these items stay packed.

  • My ID. There is a special inside pocket for my ID (driver license, healthcare cards, credit cards). I put it back in my purse at home.
  • Extra car key on ring with key card. I have to turn in a car key when getting the key to the treadmill. To avoid giving them all my keys, I keep an extra car key on a separate ring. It made sense to put the center’s key card on this ring.
  • Tube of skin protection. I rub this on before I leave home and throughout the day.
  • Sunglasses. I keep an extra, miscellaneous pair.
  • Small towel. That treadmill makes me sweat. I take it out for cleaning after each use.
  • Car charger for iPhone. I listen to music while working out, and my Steps app that tracks my calories sucks the battery life). When I’m on my way back home, I need this. This is an extra one that stays in the bag.
  • Bluetooth headset for iPhone. I can listen to music without getting tangled in wires. Here’s an article I wrote about this headset…love this thing. I remove it when I’m back home.
  • Armband that holds iPhone. Actually, I wear this around the house too. My Steps app that I mentioned above only works if my iPhone is on me.
  • Ink pens, notepad, business cards. Always ready to network.
  • Pack of Lysol wipes. Always with me for disinfecting anything I touch that’s someone else has used.
  • Arm band. This verifies I’ve been trained on the fitness equipment at my center.
  • Igloo cooler left in the car. I keep one bottle of water in the backpack. When I get back out to my car, I want cold water. I bought this small cooler and load it with a couple of bottles from the freezer before I head out.

What do you carry with you? Leave a comment.

PEACE.

 

My Little Plan for Losing Weight – Just Get Started


I am going to lose weight and get more fit. I have healthy eating habits, but I was spending too much time at my desk, in front of my laptop.

I started walking in my neighborhood, and I have a Yoga mat (Ross has a great selection) and hand weights (Amazon) that I use at least every other day (great lessons on YouTube for anything you want and at any level).

I made my first trip to the senior center Downtown Durham and signed up to use the fitness center. I connected with two classmates, and we commit to each other to come back. We do.

I needed to remove all barriers to procrastination. Make a plan and work it, as they say. Here’s the plan for getting ready.

  1. Schedule the time. Block out time on your calendar to do it. Turn off the TV, and you’ll be surprised how much free time you have.
  2. Buy some cute outfits so you don’t have to ponder over and stress out about what to throw on. If you haven’t exercised before, you won’t have anything suitable. I found some great buys at Dollar General (of all places). I’ve washed them and am happy to report the quality has held up (I have no interest in buying designer workout clothes…at least not yet).
  3. Organize everything. I organized the outfits with all the tops and sports bras in one drawer, and the bottoms in another. Everything is somewhat arranged by color.
  4. Bought another pair of sneakers (Ross for $20). I wanted a pair that matched most of my outfits.
  5. Bought a lightweight backpack. Whether I’m walking in the neighborhood or at the gym (senior center), I carry my ID and health insurance card. This backpack is lightweight and has a place for my water bottle. When I travel, it rolls and folds up into it’s own pouch.

I’ve been walking for a month or so (only about one mile, but hills). I’ve gone to the center for a week. I’m already seeing results…less back fat is the most noticeable LOL.

Tip: Lay your outfit out the night before, and put it on when you get up. When you’re ready, you’ll be ready.

Here are my dumbbell set with stand and backpack.

hand weights
Lightweight backpack

 

 

 

 

 

 

 

Have you made a plan and had results? Let us know in the comments.  PEACE.

My Mail Station Idea – Everything Organized At Your Fingertips

mail station behind doorI like taking advantage of every space I have in my small home office. This is a solution I’ve used for years as a mailing station. This particular organizer is where I store various envelopes I use for mailing and also greeting cards. It’s perfect for my needs.

This is an over-the-door organizer designed for a small pantry. I don’t remember where I purchased this, but I found something similar at Sears and a similar one at Target.

Everything else I need to ship or mail items is in an organizer next to my desk and includes tape, multiple denominations of stamps, and mailing/shipping labels.

Etiquette expert, Jacqueline Whitmore, liked this idea. Here’s what she did with it (for office supplies).

organized office supplies from jacqueline whitmore

Hope this will jumpstart your next organizing project.

PEACE.

 

 

 

How to Match Your Gadget to Its Cable

 I’ve been using colored stickers (my dots) for years to match my gadgets with their cable. Place a sticker on the cable, right side up so you’ll know at a glance which way it plugs into the port. If you exhaust all colors, just add two or more matching stickers.

This is also a great way to organize books, CDs, DVDs, etc., by genre.

Here’s a link to stickers on Amazon. Avery also has some, but you have to order as an add-on item (orders of $25 or more, which is no problem for me).

Get Organized Now!

Need more help getting organized, check out my ebook, Get Organized At Work And Make It Easy.

PEACE.

Note: The image above is my Bluetooth headset…awesome!

Make Your Own Charging Station and Clear the Kitchen Counter

DIY Charging Station for devices
DIY Charging Station

I’m brilliant! I made a charging station for our gadgets. Slots in this organizer are wide enough to accommodate the iPad, iPhone, Surface Pro, etc., without removing their protective covers.

Recharge up to six items with a desktop organizer along with a surge protector with six swivel outlets (here on Amazon). I already had this desktop organizer and saw some other ideas that would work on Amazon (like this acrylic one or mesh). And any outlet strip surge protector will work.

We use this overnight for all our gadgets and gizmos, all nice and neat, and didn’t have to spend $60 on a fancy one.

Any ideas on this are welcome in comments.

PEACE.

Put Your iPad to Work at Work

Time Management Expert Shows How to Organize Sales Receipts for Clothing

When it comes to returning items to the store, I want it as painless as possible. No digging through drawers or the trash looking for receipts for me! And I definitely don’t want to end up procrastinating about returning it because I can’t find the receipt.

Here’s a system that I’ve used for years, and it’s simple enough to maintain. Take a few minutes upfront so you won’t have to waste time later. Since I’d rather get my money back than a store credit, I take those few minutes every time.

  1. Remove all tags from garment. I don’t want to strut out the door thinking I’m looking cute with a tag hanging somewhere so I remove everything when I’m reasonably “sure” I’ll keep it.
  2. Write a description of the garment and the purchase date on the tag. Write a description in your own words…something that would make perfect sense to you later when searching. (For example, I purchased a pair of beige strappy shoes when I was in Durham NC, and that’s exactly what I wrote on the tag.)
  3. Staple any tags together that you need to keep…per garment. Too many tags on a garment I just don’t get. I only keep the ones the store will probably want if the item is returned. I staple each set of tags in a different place they I know immediately which ones go together (because multiples items are listed on the receipt).
  4. Write matching identifiers on the main tag and the receipt. This is such a timesaver. I’ll write A” on the front tag and the corresponding “A” on the receipt for that particular garment.
  5. Write the date and receipt number on the receipt. The ink on store receipts fade eventually so this is my backup.
  6. Staple the tags to the front of the receipt. Keep everything together with the tags in the front. That’ll make it easier to find the right one faster.
  7. Store in a logical place and keep everything together. One organizing solution is a receipt pack. Since I have different things itemized per receipt, keeping them by quarter works for me (Jan-Mar, etc.). Or keep everything together in a drawer with the most recent purchases on top.

That’s it. It’s always easy and quick when I decide to return something. Do you have a system you use? Hopefully, you’ll create one if you don’t.

P.S. Yes, I’ve tried that scanning thing, and I procrastinated. Although I’m a technology lover, this manual method works better for me.

 

PEACE.

Get Organized for the New Year So You Can Think! A Webinar with Peggy Duncan

Testimonial from Recent Event

“Get Organized” was a fantastic seminar. To be honest, I thought you were going
to share very little of your expertise while trying to sell us
something. Instead, you went on and on, offering tips, delivering insights.
My office is now a different space and results are already showing in concrete manners.
Thank you so much!”

Karina Hatcher, Marketing & PR Specialist
Magnum Group, Inc.

Get organized with Peggy Duncan Webinar

Is this training for you?

  • Are you feeling overwhelmed as soon as you walk into your office?
  • Are you stressed out and always wondering what you forgot?
  • Do you find yourself apologizing too much for commitment fails?
  • Are you beginning to feel incompetent because you can’t focus or keep up?
  • Are you embarrassed when you’re late and not pulled together?
  • Do you jump from one project to the next without finishing anything?
  • Are you digging through piles and finding more work that’s past due?
  • Do you feel guilty about not spending enough time with people or things you love?
  • Do you need more time just to think?

Yes? Then getting organized is your answer! Sign up for this training right now! And unlike dieting or exercising, the results of making these changes are immediate!

If your workload lasts well beyond the workday, getting organized will help. You can easily save one to two hours a day just by clearing clutter from your desk, mind, computer, and Inbox. It’s not hard. You just have to make the commitment to start, finish, and maintain. And unlike dieting or exercising, the results are immediate.

What You’ll Learn

The main takeaway is how to create a logical filing system.

Regardless of where you store your files, they need to be organized for easy access. You’ll need a logical system so you (or anyone else) can find what you need the instant you need it. 

    • Eliminate clutter one pile at a time.
    • Distinguish between things to keep and things to trash.
    • Create a system for files on your desk, computer, online, and Inbox.
    • Beat deadlines every time with external cues that help you remember.

What You’ll Need

  • Fast Internet access.
  • A computer with audio and Adobe Flash. Or connect directly from an Apple(R) iPad, iPhone, and iPod Touch.
  • Latest version of Adobe Flash.

Links

We’ll email you the link to use the morning of the training. Be sure to check your junk email folder.

Recording

This Webinar will be recorded and available to watch online at your convenience. Please allow 2-3 days to receive the email notice.

Affiliates – Promote This Training and Earn Cash!

Join our affiliate program and earn cash We’ve established an affiliate program for this series. Join the program and promote it using your custom link. Every time someone clicks your link and registers, you’ll earn $10 once the event is over.

Put the link on your Website, blog, email signature, social sites. Send an email blast using the logo image above. Simply right-click on it, and Save image as. If you need to know how to hyperlink an image, check out this how-to video.


Your Expert

Peggy Duncan PR

Peggy Duncan travels internationally speaking to audiences on organization, time management, and technology. She’s the author of several books (Conquer Email Overload with Better Habits, Etiquette, and Outlook 2007; The Time Management Memory Jogger™; Just Show Me Which Button to Click! in PowerPoint 2007. Booklets include: Shameless Self-Promotion: Do-It-Yourself SEO; Computer Magic in Word 2007; Get Organized At Work and Make It Easy; and Create, Build, and Manage a YouTube Channel Made Easy).

The Durham native was formally trained at IBM and was recognized by the chairman for streamlining processes that saved the company close to a million dollars a year.

Peggy has appeared on NPR, CNN, TODAY, Black Enterprise Business Report, and the US Virgin Islands PBS affiliate. She’s been quoted in Fortune Small Business, Entrepreneur, SUCCESS, Real Simple, Ladies Home Journal, O-The Oprah Magazine, Black Enterprise, ESSENCE, Health, Men’s Health, The New York Times, The Wall Street Journal, Friday (Dubai), USA Today, and many more.

Peggy received her B.S. degree (Marketing) and a train the train certification from Georgia State University in Atlanta. Visit her Website at www.PeggyDuncan.com.

Reminders

  • Recording of any kind is prohibited.
  • You’ll receive a link to the Webinar the morning of the event. Check your junk email folder.

Click Here to Register. Slots are limited.

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A No-Tech Way to Organize CDs, DVDs, or Books

I saw a colleague’s collection of CDs and flinched. What a mess! Here’s a quick way to organize items such as CDs, DVDs, or books.

Separate by:

        1. Genre, using broad categories (e.g., Mysteries, Technology, Jazz, etc.).
        2. Alpha order, by first name of artist/title/author.
        3. A colored dot, to denote the genre (e.g., red dot is mystery book).

With this system, when you need to put something back where it goes, it’s obvious where to start. When your system is logical, other people can also find something when they need it.

Have you created a system for organizing these items? If so, leave your tips in a comment.

 

PEACE.

Stop Procrastinating and Get the Work Done

During a recent press conference, President Obama mentioned how his daughters, Sasha and Malia, finish their homework a day in advance. I’ll bet that on occasion, they finish long before that. I’m thrilled that his daughters are learning how not to procrastinate.

Here’s help for those of you who still wait until the last minute, thinking you do your best work when you’re under pressure.

Give yourself enough time to do it right.

You can replace the habit of procrastinating with the habit of doing the work. To break the habit, you’ll have to get as creative in coming up with ideas of how to get the work done as you are in thinking of reasons not to do it. Planning ahead and getting everything you need to complete the job, including acquiring the right skills, will help.

Why You Procrastinate

Are you the best person to do the work? Do you possess the right skills to do the work well? It is common to procrastinate about things that you lack the confidence to do. If it’s not as hard as chemical engineering to improve your skills, take some classes and read some books.

Do you have everything you need? In addition to having the right skills, you might also need some tools, supplies, etc. Make a plan and list everything you need so you won’t have an excuse to stop later.

Can you look at the task differently? Instead of looking at a project as one huge job and being overwhelmed by it, break it up into smaller projects and set deadlines for each phase. Setting deadlines, even when you’re working on a project alone, gives you a goal to work toward. Make a commitment to yourself or someone else to review the work by a certain date. This will help you get started and will keep you motivated.

Could technology make the job easier? Computer software has been written to perform magic. If you learn how to use whatever software you touch every day, you’ll complete your work much more quickly.

Do you like doing that type of work? You may not like every (or any) aspect of the job you have to do, but you should still do your best. When it’s something you don’t like but have to do, don’t spend your valuable time agonizing over it. Develop a better way to get it done, then schedule time on your calendar to get it done and off your mind. If you do things you dread doing first thing that morning, the rest of your day gets better.

Do you need to get organized? Organize everything so you can find it the instant you need it. No clutter on the desk means you’ll think more clearly with laser focus. And you’ll save hours every day!

If your eyes always see a mess, your mind will become one.

Do you have enough to do? When you don’t have enough challenging work to do, you’ll become bored and won’t want to do anything. Not one thing. A busy person working on the right things the right way gets things done.

Now is a good time to examine your work and how you go about doing it. If procrastinating gives you a rush, you’re going to have to find something else to get excited about. The work needs to get done, and it needs to be done right. Giving yourself sufficient time to do your best work will lead to greater success with less stress.

PEACE.