Category Archives: General Technology

How to Sign a PDF Without Printing It: Create a Custom Stamp with Your Signature in Adobe Acrobat and Foxit Phantom PDF (video)

You don’t have to print a document just to sign it. When I receive a contract from a client, it’s usually a PDF. I created a Custom Stamp in Adobe Acrobat that’s an image of my actual signature. With a couple of clicks, I pop it onto the document and email it right back.

I’ve explained the entire process in the video below. Take a few minutes to set this up, and start saving time, paper, and ink.

  1. Write your signature on white paper.
  2. Scan (or photograph in good lighting) the signature, and save in the .PNG format (for best quality). Crop as needed.
  3. BONUS: Insert the image into PowerPoint (or Word), crop more if needed, make the background transparent, and save the new transparent image.
  4. Create the Custom Stamp in Adobe Acrobat.
  5. BONUS: Use an Adobe Acrobat competitor, Foxit Phantom PDF, to do this (the app I currently use).

 

About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

PEACE.

 

More tips from Peggy Duncan on LinkedIn. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

Pre-recorded lessons are on our membership Website DigitalBreakthroughs.com

How to Organize the Chrome Browser With Folders and Shortcuts (video)

I organize everything around me, including the junk drawer in my kitchen. No one who knows me is surprised to see how I also organized my browser bookmarks.

Using the same principles of organizing that you’d use for anything else (putting like things together using broad categories, then subcategories), you can put the sites you visit often at your fingertips and in a logical order.

In this video, I’ll demo how to display the Chrome Browser Bar and how to add, rename, and organize browser shortcuts.

Suggestion: Don’t just add links to your Bookmark Bar. Think about how they can be grouped and organized. This is the reason I started the video talking about the Bookmarks Manager.

Spend some time now organizing your browser, and get all that time back every time you click.

 

PEACE.

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About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Explained in plain English without any fluff. Click to FOLLOW me here on Linkedin Pulse. Free to share.

More tips from Peggy Duncan on Linkedin Pulse. Click here. When you know which buttons to click, you’ll finish work quicker and head home.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership WebsiteDigitalBreakthroughs.com

Put Commands at Your Fingertips with the Quick Access Toolbar QAT (video)

There’s a little bar at the top of your screen in the Office software. Chances are that you’ve never paid it any attention. I use it all day.

The Quick Access Toolbar (QAT) allows you to add shortcuts to commands you use often. This real quick video shows you how to customize it with commands that are there by default as well as any you choose from the ribbon.

 

PEACE.

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About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Explained in plain English without any fluff. Click to FOLLOW me here on Linkedin Pulse. Free to share.

More tips from Peggy Duncan on Linkedin Pulse. Click here. When you know which buttons to click, you will finish work quicker so you can go home.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership WebsiteDigitalBreakthroughs.com

How to Search With Safari Browser in Privacy Mode (Incognito) – with video

Here’s a how-to video on setting your Safari browser in privacy mode on the iPad or iPhone. You’ll be able to browse without your site visits being tracked.

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Twitter, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

PEACE.

 

 

How to Add a Webpage to Your iPad Home Screen (with video)

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Twitter, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

My how-to video shows you how easy it is to add a link to a Webpage to the Home Screen of your iPad (or iPhone). For example, I’ve added links to the following:

  • All of my Websites so I don’t have to go to Safari first to get to them. They’re together inside a group.
  • A YouTube playlist I’d created on hula hooping (I’m learning how and love it).
  • My local library Website.

NOTE: In the video instructions, if you don’t see “Add to Home Screen” right away, tap the and/or look for “Open in Browser” and continue with the instructions. I had to do this when adding the icon link to my Pulse page.

open-in-browser

This is an easy thing to do, and will save you time going forward.

PEACE.

 

ORGANIZATION TIP: Where Do You Keep Your Software Activation Codes?

Being able to find something the instant you need it is important!

organize activation codeI have an Outlook contact for each app installed on my laptop. When I received the post-purchase confirmation email, I copy/pasted the codes and other information into the notes area. When I need a code (like recently after installing a new hard drive on my laptop), a quick search in Outlook, copy, paste. Done.

No need to find a document and look for the code. Finding something in Outlook is so much quicker, especially since it’s always open.

This is especially important now since we rarely get the actual software DVDs. Back then, I’d write the code directly on the disk with a sharpie (and still created the Outlook contact).

How do you keep up with your codes? Let us know in a comment.

PEACE.

Using a Tripod with my iPad to Save My Neck

I’ve recently started using a tripod with my iPad, and wish I’d done it sooner. My neck feels so much better as I’m no longer bending it over the iPad for hours.

Using tripod with iPadHere, I’m using it at the dining room table. The tripod allows me to adjust the height and alignment to fit any situation, including when I stand to work. The Bluetooth keyboard gives me the option of typing when tapping won’t do.

Here are Amazon links to what I’m using.

  • Quality tripod. You could use a more lightweight unit than this one, especially if you’re not using it for anything heavier. I travel with my tripod and didn’t want to take a chance of it tipping over.
  • Tripod mount for the iPad. Slip the iPad into this unit so it screws into the tripod. Be sure to get one to fit your model.
  • Desk clamp tripod (optional). I use this unit when I’m recording videos at my desk. It saves on floor space because I don’t have to accommodate the wide legs of a typical tripod.
  • Bluetooth keyboard. (This link is to my next keyboard that has a mousepad. Otherwise, it’s very similar to the one I currently have.)

I know I’ve already done a lot of arthritic damage to my neck over the years, but this is definitely making a difference. Just wish I’d thought of it earlier.

Have you set up something similar? Leave your ideas in comments.

PEACE.

 

Equipment to Use to Record Videos Using Your iPhone or iPad

ipad-training-ad-bluenoregister-highres-peggy-duncan02I’ve been recording and editing how-to videos for years. I’ll use either my iPhone, iPad, or a Logitech Webcam.

Here is a suggested list of what you could use to get started. These links are either Amazon or to a post right here on my blog, and I use everything listed.

iRig mic is made for iPhone/iPad and plugs into headphone jack
This microphone is designed specifically for the iPhone and iPad. I’ve been very satisfied with the quality.

Order the windscreen that you’ll see with it. This helps to reduce wind interference when you say words beginning with “p”, for example.

Logo Mic Flag. In the photo above, you’ll notice the mic flag around my iRig. Don’t miss the opportunity to promote your brand while all eyes are on you. I created my own labels using Avery labels. I might at some point get this done professionally.

Bluetooth Headset. I use this headset so I can hear while the microphone is plugged into the headphone jack.

Microphone arm. You’ll need something to hold the mic. I’m currently using this space- saving mount so I no longer need a floor tripod.

Desktop Tripod for the iPhone or iPad. You’ll also need a tripod mount to hold the iPhone.

If you ever decide to use the iPad, you could do that too, but you’ll need a unit to slip the iPad into so it’ll attach to this mount. I have the iPad 4 and use this tripod mount.

Movo Lavalier Microphone. Depending on your video setup, you might also need a lavalier mic that will clip to your clothing. I purchased this one, but have only used it a couple of times during a speech.

Bluetooth wireless remote. This Bluetooth wireless remote will start and stop the video app without your having to tap your device. You’ll have to use Bluetooth as opposed to a selfie wire that plugs into the headphone jack (because the microphone will be there).

If you have a multimedia remote for doing PowerPoint presentations, check to see if it has multimedia capability. I have this Satechi remote, and can also use it to operate the camera/video function on my iPad and iPhone remotely.

Logitech Webcam. You’re going to look better with a high resolution Webcam as opposed to the one installed on your computer. I have this Webcam from Logitech.

As with everything you do, having the right equipment will make the job easier. Look your best and you’ll do your best.

PEACE.

 

Here’s What’s In My Gym Backpack – Get Organized And Stay Ready to Go

Backpack for exercising and carrying to gymI like systems, especially when it’s something I’ll do more than three times. And I always want to be organized. When I started walking in the neighborhood and going to the gym, I discovered the things I needed with me at all times.

I keep my backpack ready to go. Except as noted, these items stay packed.

  • My ID. There is a special inside pocket for my ID (driver license, healthcare cards, credit cards). I put it back in my purse at home.
  • Extra car key on ring with key card. I have to turn in a car key when getting the key to the treadmill. To avoid giving them all my keys, I keep an extra car key on a separate ring. It made sense to put the center’s key card on this ring.
  • Tube of skin protection. I rub this on before I leave home and throughout the day.
  • Sunglasses. I keep an extra, miscellaneous pair.
  • Small towel. That treadmill makes me sweat. I take it out for cleaning after each use.
  • Car charger for iPhone. I listen to music while working out, and my Steps app that tracks my calories sucks the battery life). When I’m on my way back home, I need this. This is an extra one that stays in the bag.
  • Bluetooth headset for iPhone. I can listen to music without getting tangled in wires. Here’s an article I wrote about this headset…love this thing. I remove it when I’m back home.
  • Armband that holds iPhone. Actually, I wear this around the house too. My Steps app that I mentioned above only works if my iPhone is on me.
  • Ink pens, notepad, business cards. Always ready to network.
  • Pack of Lysol wipes. Always with me for disinfecting anything I touch that’s someone else has used.
  • Arm band. This verifies I’ve been trained on the fitness equipment at my center.
  • Igloo cooler left in the car. I keep one bottle of water in the backpack. When I get back out to my car, I want cold water. I bought this small cooler and load it with a couple of bottles from the freezer before I head out.

What do you carry with you? Leave a comment.

PEACE.

 

Self Portrait (Selfies) Button for the iPhone – Dollar Tree

Selfie button for the iPhone at Dollar TreeI picked this selfie button up at Dollar Tree yesterday. It works with my iPhone and iPad, and is so simple. Just plug it into the headphone jack, pose, click the button for a photo or video.

No more trying to hold the device and push the camera button simultaneously. It works right out of the package, and also has a clip for clothing.

I don’t take a lot of selfies, but for $1.00, I snapped it up. Also works with Android.

Note: I ordered an inexpensive selfie button that’s Bluetooth on eBay. I’ll let you know if it works. It’ll come in handy when I’m using a microphone plugged into the headphone jack.

PEACE.