Use Software You Already Have Instead of Buying More

I wanted to create a postcard-size announcement about my new book, Conquer Email Overload with Better Habits, Etiquette, and Outlook 2007. As usual, PowerPoint was the answer. I first resized the PowerPoint slide, changed the background, and added my art elements and text. Then with one of my favorite applications, ImageExport, I was able to save the slide in a higher resolution jpg than native PowerPoint can produce.

Once the announcement was in jpg format , I popped over to iContact, created a new message, and inserted the jpg. Then I hyperlinked it to the Webpage I want you to click to.

Note: Below are links to other articles in my blog that will help you do something like this (with videos).

The moral of this story is that you can use software you already have to get the job done with ease. All you have to do is learn how to use it.



I'm Speaking – Celebrate Administrative Professionals Day with Technology Training

Technology Skills for the 21st Century

Administrative Professionals Day
Mini Conference

Wednesday, April 21, 2010
9:00AM – 2:00PM
Includes Lunch

If you’re handling the work of two or more people, work smarter.

For a great day of training that’s also fun,
Register Today! Space is Limited.

The Digital BreakThroughs Institute
1691 Phoenix Blvd, Suite 380
Atlanta (College Park) GA 30349


8:30AM – 9:00AM Check In
9:00AM – 10:15AM Organize Anything
Learn how to eliminate clutter and create systems for finding anything quickly!
10:15AM – 10:30AM BREAK and Networking
10:30AM – 11:45PM Manage Your Time with Outlook
Like the cockpit of an airplane, Outlook gives you almost everything you need right at your fingertips. Learn how to manage your email, contacts, tasks, and appointments like a pro.
11:45 – 1:00PM Computer Magic: Tips and Tricks in Word, Excel, PowerPoint, Adobe Acrobat
Software you already have can perform magic if you take time to tap into it. Learn beginning to advanced commands that will help you finish work at least six times quicker.
1:00 – 2:00PM Lunch and Door Prizes
Delicious lunch and a cake you’ll dream about. Prizes too!
2:00PM Adjourn or Help Desk
You won’t be ready to leave and you don’t have to. Optional Help Desk to review anything you’re still fuzzy about.

Your Speaker

Peggy Duncan will teach you the same techniques that keep her stress-free. She’s a combination professional organizer, project manager, and computer trainer. She’s worked with hundreds of busy people and can help you too.

She is the author of Conquer Email Overload with Outlook, The Time Management Memory Jogger™, Just Show Me Which Button to Click! in PowerPoint, and three ebooks: Shameless Self-Promotion, Create a WordPress Blog, and Get Organized at Work.

Peggy has appeared on CNN, TODAY, Black Enterprise Business Report, and the US Virgin Islands PBS affiliate. Her expertise has been cited in Fortune Small Business, O-The Oprah Magazine, Real Simple, Essence, Fitness, Self, Men’s Health, Black Enterprise, Entrepreneur, the New York Times, the Washington Post, the Wall Street Journal, and a whole lot more. She was formally trained at IBM where she was recognized by the chairman for streamlining processes that saved the company close to a million dollars a year.

Peggy is a wonderfully vibrant instructor. She
presents the information in a concise, understandable
manner. I love taking her seminars because I always
learn new tips and shortcuts that I can use immediately.
Michelle Yackel, Divine Redesigns

S P O N S O R E D   B Y

Three Ways to Find Out When You’re Mentioned on the Web

Apparently, someone has uploaded an older edition of my Shameless Self-Promotion ebook to the Internet. I sell the book on my Website, so I am quite ticked that someone has decided to give it away. Most people who purchase ebooks, I believe, abide by the copyright and keep the documentation for their use only.

But then, there are others.

I’ll get this straight with the site owner where the ebook is illegally posted, but in the meantime, I wanted to share with you three ways you can find out when someone’s talking about you, your products, etc., online. I’m using all of these, and an email from TweetBeep is how I found out.

Google News Alerts

You can receive alerts when terms you designate show up on the Web. It’s free to sign up at When a Website with my name on it gets indexed, I receive an alert. I also added alerts for my book titles and expertise.

To streamline the responses you receive, enclose phrases in quotation marks (e.g., “Peggy Duncan” or “The Time Management Memory Jogger” or “email overload”).

TweetBeep is like Google Alerts but for Twitter. From their Website, “You can keep track of conversations that mention you, your products, your company, anything, with hourly updates! You can even keep track of who’s tweeting your website or blog, even if they use a shortened URL (like or”

SocialOomph (formerly TweetLater)

SocialOomph “will monitor the twitter tweet stream and will periodically email you a digest of tweets that contain your designated keywords.” It can be used  for online reputation management, catching all your @replies and @mentions, finding job/networking opportunities, tracking your competitors, and more! SocialOomph also includes options such as scheduling tweets to send later, as well as several features I don’t like such as automatically following someone who follows me.

If you’re using something different, please leave a comment and let us know, especially if it’s free.

UPDATE: I’m also using for notifications from Twitter, Linkedin, Facebook, and more in one email report.