Reduce File Size in PowerPoint – Graphic Sizes Too

If you’re ever working on a PowerPoint presentation and notice that the file seems to get bigger for no reason, try this.

  1. Click File, Properties, General tab to see how large your file is. Close the dialog box.
  2. You can reduce the file size by up to 50 percent by resaving it under a different name. Click File, Save As, and rename the file.

Recheck the file size. If it doesn’t work the first time, try it again.

Compress Pictures to Make File Smaller. If you’ve embedded a lot of pictures, you can compress one picture or all of them. If you choose to compress all pictures, wait until you have inserted all of them so PowerPoint won’t attempt to recompress them.

  1. Click on the picture you want to compress, click to Show Picture Toolbar.
  2. Click the Compress Pictures toolbar button located on the Show Picture Toolbar (hold your mouse over each button to find it. It’s a square with a picture inside and four arrows pointing to each corner).
  3. Make desired selections.

If your file size doesn’t seem to be shrinking when you do the compress, turn off Fast Saves.

  1. Click Tools, Options, Save tab, untick Allow fast saves.
  2. Resave the file under a different name.

Clean up junky looking email messages

Junky email messages are the ones you receive loaded with those darn carets (>>>).

Don’t forward a message like this without cleaning it up first. You can get rid of carets by pasting the message into Word and using the Find and Replace feature to find carets and replace all of them with nothing.

  1. Copy the text from an email message, and Paste it into Word.
  2. Press Ctrl+H.
  3. In the Find what box, type >. Leave the Replace with box empty (to replace > with nothing).
  4. Click Replace All, OK.

Now remove the blank spaces at the beginning of each line that occurred when you removed the carets.

  1. Select all the text (press Ctrl+A).
  2. Press Ctrl+E to center it, then press Ctrl+L to left-align it. All extra spaces will be gone.
  3. Copy and paste the text back into the email message.

Note: If you’re using Outlook with Word set as your email editor, you can do all this in the body of the email. I use Outlook as my editor.