One Space Goes After Period, Not Two. Here’s How to Fix Your Document and Break the Habit (video)

Since the advent of computers and word processing software, one space goes after a period, not two.

Why? The simplest explanation is that in typesetting, software makes room for a wide letter such as W. (The Courier font is an exception. This is a monospace font (or non-proportional), which is a typewriter-like, fixed-width font, and each letter occupies the same amount of space. Other computer fonts are variable-width (or proportional), and the software adjusts the spacing automatically.

One space has been the norm since mid 20th Century. “The Complete Manual on Typography (2003) states that “The typewriter tradition of separating sentences with two word spaces after a period has no place in typesetting” and the single space is “standard typographic practice.” This is especially important in publishing and press releases you send to the media.

 

Here’s a quick video to show you how your Office software will find all instances of two spaces after a period and replace them with one space. Fixed before you can blink.

 

Note. When I was in publishing and had to fix documents from other people, I recorded a macro and created a toolbar button (and a keyboard shortcut) that fixed everything with one click. I’ll record a future video to show you how to do this.

Break the Habit

To break the habit of adding two spaces after the period, every time you do two spaces, stop right then. Delete the last few words, and try again, focusing on doing one space. It’ll soon become the norm for you.

PEACE.

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About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

More tips from Peggy Duncan on LinkedIn Pulse. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership Website DigitalBreakthroughs.com

Define Your Own View in Outlook (e.g., Click to See Only Contacts in a Particular City) (video)

Outlook has many time-saving features that allow you to get to what you need quickly. One of those is the ability to define your own views.

In this video, I’ll show you how I can filter all my Outlook contacts and only see the people in Charlotte, NC, for example. This comes in handy when I’m traveling to a particular city and want to determine if there’s someone there I can connect with.

 

After you learn how to define your own views, you’ll want to explore all the other possibilities. For example, I’ve defined a view of my Outlook Calendar that shows me everything from this date forward that I’ve categorized as SPEAK. I travel internationally as a trainer and love being able to see only those dates on the calendar at a glance.

 

About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

PEACE.

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Twitter, Google Plus, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

More tips from Peggy Duncan on LinkedIn. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

Find full, pre-recorded lessons on my membership Website DigitalBreakthroughs.com

How to Sign a PDF Without Printing It: Create a Custom Stamp with Your Signature in Adobe Acrobat and Foxit Phantom PDF (video)

You don’t have to print a document just to sign it. When I receive a contract from a client, it’s usually a PDF. I created a Custom Stamp in Adobe Acrobat that’s an image of my actual signature. With a couple of clicks, I pop it onto the document and email it right back.

I’ve explained the entire process in the video below. Take a few minutes to set this up, and start saving time, paper, and ink.

  1. Write your signature on white paper.
  2. Scan (or photograph in good lighting) the signature, and save in the .PNG format (for best quality). Crop as needed.
  3. BONUS: Insert the image into PowerPoint (or Word), crop more if needed, make the background transparent, and save the new transparent image.
  4. Create the Custom Stamp in Adobe Acrobat.
  5. BONUS: Use an Adobe Acrobat competitor, Foxit Phantom PDF, to do this (the app I currently use).

 

About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Click to FOLLOW me here on LinkedIn Pulse. Explained in plain English without any fluff. Free to share.

PEACE.

 

More tips from Peggy Duncan on LinkedIn. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

Pre-recorded lessons are on our membership Website DigitalBreakthroughs.com

How to Cancel a Linkedin Connect Request You Meant to Customize (video)

Don’t you just hate it when you’ve clicked the Connect button on Linkedin only to realize you won’t be able to customize the message? Unless you’re on that person’s profile page, that’s going to happen.

 

Here’s how to cancel a request if it hasn’t been acted on. (Kudos to Linkedin expert, Dave Byrnes, for this tip.)

I wonder if this will be addressed in the upcoming update. I’ll update the video if I need to.

PEACE.

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About Suite Tuesday: How-to video series produced by Peggy Duncan. Real quick videos with tech tips that will help you finish work quicker so you can go home. Explained in plain English without any fluff. Free to share.

 

More tips from Peggy Duncan on LinkedIn Pulse. Click here.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership Website DigitalBreakthroughs.com

How to Add a Video (and Other Media) to Your Linkedin Profile (video)

If you haven’t added video or other media to your Linkedin profile to showcase your service or product, what are you waiting for? It’s quick and easy (I recorded from a free Linkedin account before the anticipated update).

 

Here’s how to insert a video from YouTube, an article from a Website, and a file. Thank you for watching.

 

PEACE.

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About Suite Tuesday: How-to video series produced by Peggy Duncan. Realquick tech videos with tips that will help you finish work quicker so you can go home. Explained in plain English without any fluff. Free to share.

More tips from Peggy Duncan on LinkedIn Pulse. Click here. When you know which buttons to click, you will finish work quicker and go home.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership Website DigitalBreakthroughs.com

How to Organize the Chrome Browser With Folders and Shortcuts (video)

I organize everything around me, including the junk drawer in my kitchen. No one who knows me is surprised to see how I also organized my browser bookmarks.

Using the same principles of organizing that you’d use for anything else (putting like things together using broad categories, then subcategories), you can put the sites you visit often at your fingertips and in a logical order.

In this video, I’ll demo how to display the Chrome Browser Bar and how to add, rename, and organize browser shortcuts.

Suggestion: Don’t just add links to your Bookmark Bar. Think about how they can be grouped and organized. This is the reason I started the video talking about the Bookmarks Manager.

Spend some time now organizing your browser, and get all that time back every time you click.

 

PEACE.

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Explained in plain English without any fluff. Click to FOLLOW me here on Linkedin Pulse. Free to share.

More tips from Peggy Duncan on Linkedin Pulse. Click here. When you know which buttons to click, you’ll finish work quicker and head home.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership WebsiteDigitalBreakthroughs.com

Put Commands at Your Fingertips with the Quick Access Toolbar QAT (video)

There’s a little bar at the top of your screen in the Office software. Chances are that you’ve never paid it any attention. I use it all day.

The Quick Access Toolbar (QAT) allows you to add shortcuts to commands you use often. This real quick video shows you how to customize it with commands that are there by default as well as any you choose from the ribbon.

 

PEACE.

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

About SUITE TUESDAY: How-to video series produced by Peggy Duncan. Real quick video tutorials of tech tips that will help you finish work quicker so you can go home. Explained in plain English without any fluff. Click to FOLLOW me here on Linkedin Pulse. Free to share.

More tips from Peggy Duncan on Linkedin Pulse. Click here. When you know which buttons to click, you will finish work quicker so you can go home.

About the Author: Peggy Duncan is an award-winning, international personal productivity expert, conference speaker, consultant, and coach. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Do you need training: seminar, workshop, Webinar, coaching, consulting? Click here

Full, pre-recorded lessons are on my membership WebsiteDigitalBreakthroughs.com

Here’s a Shortcut to the Windows Desktop (with video)

I watched a client minimize all her open documents and software to get to the Windows Desktop. She smacked her head when I showed her this.

About Suite Tuesday (formerly Tech Tuesday): This video is part of a how-to series produced by Peggy Duncan that features tips and tricks in software most business people use every day. Will also explore using the iPad. Explained in plain English without any fluff. Free to share. More tips from Peggy Duncan on LinkedIn. #SuiteTuesday

And that’s it!

PEACE.

“It will cost you $0.00 to share this video right here on, LinkedIn, Facebook, Twitter, Google Plus, YouTube, etc. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

About the Author: Peggy Duncan is an award-winning, international personal productivity expert. She uses her skills as a professional organizer, project manager, and computer trainer to help busy professionals spend less time working but get more done.

Need help for your team: seminar, workshop, Webinar, coaching, consulting? Click here

 

 

I Like to Download Some of My Voicemails – Google Voice

I use Google Voice for my main phone number. One of the features I like, but don’t use that often, is the ability to download voicemail messages to my computer. Those messages are also saved to Dropbox.

Here’s a graphic that shows how simple this is. When you go to Google Voice, click to display Voicemails. Then, next to the one you want to download, click the more drop-down option, Download, save the message as you normally would any file.

download Google Voice voicemail messages

That’s it.

Microsoft Has a Free Snipping Tool to Produce Screen Captures (with video)

I’m often amazed how Microsoft seems to know just what we need, but then fails to let us know about it. In addition to the Screenshot command provided in your Office software, they’ve also provided a free Snipping Tool you can use anywhere.

In this video, I’ll show you how to find the tool on your computer and how to use it. Be sure not to miss the Delay feature!

“It will cost you $0.00 to share this video on Facebook, LinkedIn, Google Plus, or YouTube. It’s also free to give it a thumbs-up on YouTube. Thank you.” – Peggy Duncan

PEACE.