How to Select, Collect, and Insert Multiple Items from the Office Clipboard

When you Ctrl+X to cut text or Ctrl+C to copy, you might think that you’ve lost the text once you cut or copy more text.

Actually, everything you’ve cut or copied is still on the Clipboard until you shut the computer down. Here’s how to view and use everything.

My Bluetooth Headset Makes Being Mobile Easier

I love gadgets that make my life easier or more fun. I have a full category on this blog for them. But I don’t just buy technology unless I need it, and need it right then. My latest is a Bluetooth headset.

Why I Wanted It

The three main reasons I wanted this device: Listen to music or watch a video on my iPad, but not be wired to it; hear my iPhone ring when it’s in another part of the house (especially since I don’t have a landline); enjoy being in the same room with a football game but not have to hear it.

The Gadget

Bluetooth headset for iPhone, iPadI didn’t want one of those tiny earpieces because they’re too easy to lose. I ended up buying an unbranded headset on Amazon. In addition to having great sound, it also has these great features.

  • Comfortable. This smooth earpiece fits around my neck and is forgotten.
  • Easy storage. It’s easy to pack and go because the entire piece folds into three sections.
  • Retractable wires. Push a button on each side, and the wires slide right back into place.
  • Volume control. Up and down buttons right at your fingertips.
  • Phone control. Answer, end, reject calls. You can also call the last number dialed.
  • Music control. Adjust volume, change songs, and pause.
  • Siri integration. Double-tap the Up volume control and Siri is activated.

This Bluetooth headset is a winner! Check it out on Amazon and read the reviews.

PEACE.

 

Record TV Shows Without a DVR Using the iView Converter Box

I dumped cable several years ago and use a digital antenna with my Panasonic Smart TV to watch all local channels (ABC, NBC, MeTV, etc.). I also have a subscription to Netflix. Everything was going great until MeTV moved Perry Mason to 9:00AM Eastern (from 10:00AM). That threw me off my morning schedule.

Due to a momentary lapse in sanity, I considered getting basic cable with a DVR, which would have given me a $30 monthly bill. Fortunately, I found a solution for a one-time payment of $29. It works perfectly with equipment I already had.

At this writing, this solution does not work on Smart TVs.

iView Converter Box records TV shows

Here’s How

iView Digital Converter Box. This converter box is designed to record programs that it receives through an HD antenna. I thought I’d be able to use the converter box on my Smart TV, but that didn’t work. Fortunately, I have an old analog color TV that works great. (This unit also works on HDTVs, but not a Smart TV.)

Digital Antenna. The above image shows an antenna plugged into the iView Digital Converter. I also connected an external hard drive to the converter since it doesn’t provide storage. I have two antennas, and here is a link to the newest one.

External Hard Drive. I’ve scheduled the recordings of Perry Mason at 9:00-10:00AM and again at 11:30PM-12:30AM. There is no option to choose weekdays, so I had to choose daily (I hope a future software update will add weekday option). I have the 1TB hard drive, and here is a link to the newer 2 TB unit.)

Extra USB Cable. I like watching the show on the big screen (my Smart TV) so I have to unplug the external hard drive from the iView and plug it into a USB port on the side of the Smart TV. My TV is mounted, so this isn’t convenient. I bought the extra USB cable that works with my hard drive and leave one in the iView and one in the Smart TV. No more fumbling to reach the USB port.

On my Smart TV, I simply plug the external hard drive into the USB cable that I leave in the TV, open the Media Center, go to Videos, and click to play any scheduled recording. The iView Digital Converter box has other functions such as pause when playing. Check out all the details and reviews on Amazon.

Let me know what you think by leaving a comment below. Or if you have alternate solutions, let us know.

PEACE.

 

 

 

Free Media Player for Newer Versions of Windows – Kodi

I recently discovered that newer versions of Windows (starting with version 8.1) have no media player!

I had downloaded the free VLC player, but I had no success in playing a DVD. Kodi is a free, open-source media player for various platforms. Download it here and choose the “current stable release.” Also check out the add-ons for videos, including TV networks.

The player is free and donations are accepted. This is one slick-looking, flawless player.

PEACE.

 

How to UNSEND a Message in Gmail (video shows you how)

My 2-Minute rule in Outlook defers delivery of a message so I have plenty of time to get it from the Outbox, make a change, and resend.

Google recently made it possible for the masses to UNSEND a message in Gmail, and I recorded this quick video to show you how.

Outlook is my preferred email client, and I organize and manage my life with it. For training, call me. I conduct workshops, conference seminars, Webinars, and individual SKYPE sessions. I also have some pre-recorded lessons here.

 

PEACE.

 

How to Type International Characters in Microsoft Office (with video)

In Microsoft Office, you can quickly type international characters one by one, or set up AutoCorrect to do it automatically. And when you set this up in Word, for example, it’ll work across the other software.

This video only shows you how to type the alpha e with an accent. Once you’re clear on how to do it, use this list of keyboard shortcuts from Microsoft for a lot more. http://bit.ly/1GBa5Iy

In addition to the tips in the video and this list, you can also insert international characters using symbols. In Word, click the Insert menu, Symbol, More Symbols. But I like quick and easy…set it and forget it.

PEACE.

 

 

 

Register Your Domain and Host Your Site in One Place to Simplify Your Life

Having recently come to my senses, I dropped two hosting companies and moved all my Websites to one (you can host multiple sites under one package by adding them as add-on domains). I also transferred domain registrations to that same company.

The Way It Was

I had registered two domains with GoDaddy, one with Network Solutions, and the others with BlueHost. I was using three different Web hosts (Network Solutions, LunarPages, and BlueHost) because I didn’t want all my sites with one company in case something would happen to one of them, I’d have something else going on with another one. That was crazy, especially since I have all the sites automatically backing up to DropBox (I don’t think I had that when I started out so maybe that’s why I set them up separately).

What I Changed

I just went through a multi-step process to change my domain registrars and Web hosts. What a process! You have to get authorization codes from the current domain registrar to move, verify and reverify. Then make changes with the hosting. I won’t bore you with the details, but take my advice and register your domain and also host your sites with the same company.

The Results

Now that I’ve simplified my life, saved some time, and cut my costs, I feel much more organized with the whole mess.

I’m going BlueHost all the way and feel so much more organized. Their customer service is just better than any other company I’ve tried, and I’ve had no problems with the sites I was hosting there.

Resources

BlueHost. Web hosting and domain registration.

Dropbox. My online vault for automatically backing up/synching my files.

WordPress Backup to Dropbox plugin. Set it and forget it.

PEACE.

 

 

iPad/iPhone – Take Photos/Videos from the Lock Screen

 

Customized iPad training with Peggy Duncan, personal productivity expertYou’ve probably set a password to access your iPhone or iPad (Settings/Passcode), and also have Auto-Lock set to kick in after so many minutes of non-use (Settings/General/Auto-Lock). This can be inconvenient when you have someone using your device to take photos (or record videos) of you while you’re speaking.

Instead of turning off Auto-Lock, do this. From the Lock screen (not the Home screen), look in the lower-right corner. You’ll see an almost transparent icon of the Camera app. Put a finger on it and flick up (not slide) to access the camera and video functions. They will not be able to access your other photos.

PEACE.

Customized iPad training with Peggy Duncan Personal Productivity Expert conference speaker

How to Use Your iPad as a Second Monitor with Duet Display

iPad training with personal productivity expert, Peggy Duncan Duet DisplayI’m accustomed to working with a dual monitor in my office. If I work somewhere else in the house or if I’m traveling with my laptop and iPad, I use the iPad for the second monitor.

Just this week, my ceiling bulb blew in my office, and I wanted to wait for my husband to switch it out. I moved to the dining room and set up my iPad as the second monitor. Excellent resolution and no lag time with the app, Duet Display.

Download Duet Display to your computer (works with Windows and Mac), and also purchase the app for iPad. Connect your iPad to your computer using your Apple Lightning cable, and open the app on both iPad and your computer.

Once connected, you’ll see your computer’s desktop on the iPad. Open your software on the computer to work, and slide it over to the iPad. Work on one thing on your computer and something else on the iPad.

I especially like to work on a PowerPoint slide while looking at it in Slide Show mode. Or have my Outlook calendar open on one while working in the Inbox on the other (in Outlook, right-click on Calendar icon, click Open in New Window, and drag over to iPad).

Note: If you’re seeing a duplicate image of your Windows Desktop on the iPad, hold down the Windows key (next to alt) and type P. Choose Extend.

Check out this video tutorial if you haven’t used a dual monitor setup on your computer.

Leave a comment if you’ve needed this setup or tell us how it’s already helped you.

PEACE.

Avoid Conflicted Copies of Documents When Saving on Dropbox and iPad

My heart dropped when I thought I’d lost my latest changes to a Word document. All my tedious changes gone! I’d worked on this document using the Office Word app, but I’d also worked it on my computer. Here’s what I found out.

On the iPad, if you access your documents from Dropbox, use caution. When you open a document from different places and save it, or if two people change the same file at the same time, Dropbox won’t merge the changes. Instead, it’ll save the original file as well as a second version with the same name but is appended with “conflicted copy,” the name of the person or computer responsible, and the date the conflict occurred.

If this happens, go to your full Dropbox file structure to find the conflicted copy saved wherever you saved the original. You’ll need to open both copies and decide which one you want to keep.

What I’d Done Wrong

An app is not completely closed on the iPad until you do this.

  1. Double tap the Home button on the iPad, swipe right to find the open document on the app switcher (thumbnails of all the open apps).
  2. Find the app you want to completely close, and flick it up and off the iPad with one finger.
  3. Do this every time you finish working with the document on your iPad.

All is well, and I finished the work without losing anything. Whew!

Put Your iPad to Work at Work

Contact me directly to schedule a SKYPE session, Webinar, conference seminar, or a hands-on workshop. The focus of the training is improving your personal productivity while on the go.

Put the iPad to Work

  • Explore important Settings you have unfortunately ignored.
  • Organize an on-the-go toolkit of must-have apps and iStuff built for mobile productivity.
  • Capture and organize notes and photos, file everything, and find it quickly when you need it.
  • Create and edit documents using tap and flick shortcuts and Office apps you’re already used to.
  • Sync the Safari browser and navigate with ease.
  • And so much more!

Whether you want individual, customized training via SKYPE (or in person), a Webinar, a conference seminar, or a hands-on workshop, contact me directly to get started.

Let me know in comments if you have anything to add to this list. I’m a sucker for gadgets and gizmos that boost productivity.

PEACE.