Suite Minute - An Award-Winning Technology Blog by Peggy Duncan

January 24th, 2012

How to Not AutoTweet Every Tweet: When Twitter and LinkedIn Accounts Are Connected

No Comments, Social Media, by Peggy Duncan.

UPDATE: LinkedIn announced that it is removing the Twitter app on 1/31/2012. Yeaaahh!

I spend more time on LinkedIn than Facebook because it’s all business. But, unfortunately, I have to endure the same types of dreaded updates I see on Facebook: sports trivia, automated motivational quotes, prayers, etc.

Users have their Twitter and LinkedIn accounts connected, and if they take one more step, they can choose which tweets get posted to LinkedIn. All you have to do is add the hashtag #li or #in somewhere in your tweet for the ones you want posted to LinkedIn. You have to change your settings to make this work.

Twitter and LinkedInYou can set LinkedIn up to only post tweets that are appropriate for the site, and it’s easy. Here’s how to do it.

  1. Sign in to your LinkedIn account, hover your mouse over your name ID, and click Settings.
  2. Under SETTINGS, click Manage your Twitter settings.
  3. Add a Twitter account if you need to).
  4. Tick the box Share only tweets that contain #in. Save changes.

From now on, when you tweet about something that also works for LinkedIn, simply add #in or #li somewhere in the tweet. Your connections will thank you…I know I do.

PEACE.

January 18th, 2012

How to Email a Single Excel Worksheet in a Workbook (with video demo)

No Comments, Word-Excel-PowerPoint, by Peggy Duncan.
If you’ve needed to email a single worksheet out of a workbook, here’s a quicker way to do it instead of saving a copy and deleting what you don’t want to send. This tip works the same in Excel 2010. (I’ve recorded a video demo below.)

  1. RIGHT-click on the tab of the worksheet you want to email (if you want to send more than one worksheet, hold down the Ctrl key and click each one).
  2. Click Move or Copy
  3. Change the To book drop-down to (new book), then tick the Create a copy box, OK.
  4. The desired worksheet(s) will now be in a separate workbook. Save (or not) and send via email.
To finish work quicker, you have to learn which button to click! I schedule regular training and will also come to you in person and on the Web.
 

Video Demo

 
PEACE.
Peggy Duncan, Personal Productivity Expert

January 17th, 2012

How to Add a YouTube Video to a LinkedIn Update and Have It Play Inside (video demo)

No Comments, Social Media, YouTube, by Peggy Duncan.

I found a lot of help explaining how to insert a video into my LinkedIn profile via a Google Docs or Slideshare.net presentation. But I couldn’t find anything on how to insert a YouTube video inside a LinkedIn Update (not just a link). Via AutoShare on YouTube, my new uploads get tweeted, and my tweets feed into LinkedIn (via Settings), but I also wanted the option of republishing a video update later.

I figured it out and recorded a quick video below (after the graphic). The issue was finding the right URL to the video that worked (there are several instances of a video URL on YouTube, but the one in the instruction below is the only one I tried that worked).

  1. Find the video you want on YouTube, right-click on it, and click Copy video URL.
  2. Go to LinkedIn, create a new update, and click Attach a Link.
  3. Paste the YouTube URL in the Add URL box.
  4. Click Attach, Share

That’s it! See the video demo below if you need more help.

How to a insert YouTube video inside a LinkedIn Update

Video Demo

Here’s a video to step you through it. Let me know if you know of a better way or have a question…leave a comment here or on YouTube. Thanks!

 

 

PEACE.

January 9th, 2012

With Facebook’s New Timeline, Check Your Privacy Settings NOW! Non-Friends Can See Your Wall! (with video)

3 Comments, Social Media, by Peggy Duncan.

Drop everything you’re doing right now and recheck your Facebook privacy settings. That’s what I did when I realized that people I have no connection to could see my updates and everything else on my personal Facebook page!

I’ll admit that I didn’t pay enough attention to the privacy warnings when the Timeline was introduced. I came to my senses when I was on Mashable.com leaving a comment on an article. I decided to click the link to my profile (on the comment box) to update it. I updated my Mashable profile, but then I noticed a Facebook icon and clicked it. That landed me on my Wall on my personal Facebook page for all the world to see. I was surprised but thought it was because I was logged into Facebook on my computer and figured that was what was going on. Then I clicked on the profiles of commenters I didn’t know, and from there, I was able to repeat the same clicks and landed on their personal Facebook Wall. OMG!

I was so shocked that I had to walk away from my computer to keep from deleting my entire Facebook account.

I don’t want to spend time deciding who can see each update so I made some changes to the defaults. I don’t post anything I wouldn’t want my Friends to see (or the public if it ever got out), but I don’t want to give people outside my network easy access to my personal page.

How to Change Facebook’s Timeline Privacy Settings, Video

I was going to record a video to show you step by step everything I changed, but I found a great one on YouTube and posted it below. I also found this article with step-by-step instructions and screen captures at this link.

Change Privacy Defaults

  1. Click the drop-down arrow next to Home and click Privacy Settings.
  2. Under Control Your Default Privacy, choose Friends (choose Custom if you want something different).

Limit Audience for Older Posts

I don’t know how long my Wall had been exposed so I opted to limit the audience for my older posts.

  1. Scroll down to the Limit the Audience for Past Posts section, click Manage Past Post Visibility, click Limit Old Posts, Confirm, then Close.
  2. Go to your main profile page. In the Friends section, click See All.
  3. Click the Edit button on the upper right of the screen.
  4. Choose Only Me, and Save Changes.

Apps – Delete All

I’ll no longer sign into other Websites via Facebook. Any apps you use will have access to your data…how much? I’m not sure, but from my understanding, it’s quite a bit.

  1. Click the drop-down arrow next to Home, and click Account Settings.
  2. Click Apps (in the left sidebar). To remove the app, click the x next to Edit, and Remove.

Apps – Change Sharing Activity

On the other hand, you may want to keep the app but limit who can view your activity. For example, if you sign into HuffingPost.com via Facebook and you haven’t set the privacy, your friends will see every article you click on when they’re on the HuffingtonPost site. If this doesn’t set well with you either, change the privacy setting. Continuing from above, when you click Edit, choose Only Me in the App activity privacy section, and Close. Repeat this for each app you want to change.

If you find other changes that need to be made, please let us know by leaving a comment.

PEACE.

December 28th, 2011

How to Save on Your Data Plan When Tethering the iPhone and Using as a Modem

No Comments, Gadget, General Technology, by Peggy Duncan.

On a recent trip to see Mom, I didn’t have fast Internet access. The first two days, I used NetZero dial-up and wanted to cry. To maintain my sanity and good nature, I called AT&T customer service (611 on my iPhone) and added tethering to my plan (using my iPhone as a modem over Bluetooth, WiFi, or via a USB cable).

Tethering will cost me another $20.00 a month…total rip-off! I have a 2GB data plan, and the tethering capability is a built-in feature in my iPhone. It shouldn’t matter how I use my data, tethering or not (according to FreePress.net, the FCC is examining this issue).

To activate this Personal Hotspot on my iPhone, I went into Settings, General, Network, Personal Hotspot). I was immediately cruising at a very decent speed. I didn’t want to go over my monthly data limit before heading back home three weeks later (another 1GB of additional data would cost me another $10.00!). Here’s what I did to make sure I didn’t.

  • Downloaded  free Onavo app. Named a “money-saving, must-have app for EVERY iPhone data user” by TechCrunch, Onavo for iPhone/iPad is free and simple to use. It runs in the background, reporting data usage and compressing downloaded traffic. Once installed, you can continue to use your iPhone/iPad just as before.
  • Checked in with AT&T. Although AT&T sent me text updates on my data usage, I also dialed *3282# to see with my own eyes in a text message where I stood.
  • Avoided downloading anything. I waited until I was in a café on my laptop with WiFi before downloading anything (most of the time).
  • Monitored number of streaming videos. I love YouTube, and anytime I need to learn how to do something, I go there first. I also use Netflix a lot, especially when I’m somewhere waiting. I watched a few videos, but kept track of my data usage to make sure I wasn’t hogging all of it.
  • Unplugged iPhone from laptop when not using. The hotspot feature goes to sleep when nothing’s connected (you can leave the iPhone’s Personal Hotspot command turned on).
  • Blocked automatic download of large messages in Outlook. If a message is over a certain size, you can block it. You’ll see just enough of the message to determine if you want to finish downloading it or not. I always waited until I was back on regular WiFi and off my Personal Hotspot before a complete download. (To set this up in Outlook 2007: Ctrl+Alt+S and Edit, All Accounts. Under Folder Options, tick the Download only headers for items larger than box, and choose the size you want. I’m doing 50 KB.)

I’m back home now, and I was able to maintain my connection to the world, enjoy as many videos as I wanted (almost), and stay on top of email with data to spare.

IMPORTANT: When I travel outside the US, I’ll purchase some type of temporary service and gadget in whatever country I’m visiting.

If you’ve found other ways to save on your data plan, please leave a comment.

PEACE.