12 Fast Ways to Answer Email in Outlook (video tutorials on new membership Website)

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Are you feeling overwhelmed just thinking about email? Are you finding it harder to focus and manage the never-ending demands on your attention? Are you scrolling through hundreds or thousands of unread messages all day? Are you spending too much time giving the same answers to similar questions?

The best way to handle an overflowing Inbox is to get into a meeting with it, and handle it one message at a time. For the messages that deserve an answer, you’ll finish quicker once you discover little-known, Outlook commands and a few workarounds.

Peggy Duncan, personal productivity expert and author of Conquer Email Overload with Better Habits, Etiquette, and Outlook, has pulled together her best tips for answering emails fast. She manages her life inside Outlook and shares ways she uses it that its creator probably hasn’t even thought of.

· Create good, solid answers once, and use them again and again.

· Grab information you need often, and send it before you can blink.

Investing in this video series will be the best decision you’ll make this year, and it’ll take a little over 30 minutes to change your life. The videos will play on any device, plus PC and Mac, and all browsers.

Here’s a Free Sample from the Course

You can collect text and graphics from other Office software, the Web, a PDF, and so on, store them in the Office Clipboard, and use them to quickly answer an email. This tip also works in all other Office applications.

So clear your calendar, get quiet, and learn how to breeze through your Inbox, one message at a time, by learning ways to answer them faster. And for the ultimate success, use your desktop computer to manage it and your mobile to monitor it.

A one-time investment will give you lifetime access. This way, if you forget how to do something or the technology changes, you’ll be able to come back and brush up on whatever you need. Each tip is in a separate video to make it easier if you need a refresher later…just click the one you need.

You don’t have a second to spare! Don’t waste another minute digging through your Inbox. Invest in this training because, unlike dieting or exercising, the results are immediate!

Check out the site, choose the training you can use immediately to make your life a little easier, and sign up today!

PEACE.

My Three Most-Used iPhone Tips: Undo Typing, Stop Phone from Ringing, Block a Caller

You’ve probably learned a lot of iPhone tips and tricks already. These are the three that I use the most. (I’m still on the iPhone 4.)

Undo Typing

Shake the phone to UNDO. Shake again to REDO.

iPhone Sleep/Wake buttonStop Phone from Ringing

  • Silence. Press the Sleep/Wake button once to Silence. When you silence a call, you’ll still have a chance to answer it before it goes to voicemail.
  • Decline. Press the Sleep/Wake button twice to Decline. When you decline the call, it’s sent directly to voicemail.

Block a Caller

Go to Recents (phone calls), tap the blue (i) button next to the call. Scroll all the way down on the next screen, and tap Block this Caller.

If you have a favorite tip, please leave it in a comment below.

PEACE.

Peggy Duncan, Small Business Influencer 2014 Top 100 Champion

Peggy Duncan win Small Business Influencer Award 2014[Charlotte NC, September 26, 2014]  Peggy Duncan, personal productivity expert and founder of The Digital Breakthroughs Institute (training virtually from Charlotte NC), has been named a Top 100 Champion in the 2014 Small Business Influencer Awards.

The Small Business Influencer Awards honor those who are influential to small businesses in North America, through the products, services, knowledge, information or support they provide to the small business market.

The Awards are designed to recognize the unsung heroes of small businesses – those who support and encourage entrepreneurs and small business owners, and help them achieve success and stay successful. The Champions are selected by a panel of judges steeped in the small business market, who considered the contributions of the nominees over the past year toward:

  • advocating on behalf of small businesses,
  • providing products or services that address the unique challenges faced by small businesses,
  • revolutionizing how small businesses do business or how they solve business challenges,
  • helping small businesses grow, or otherwise
  • impacting small businesses in a significant way.

Duncan is a personal productivity expert, trainer, coach, and consultant who helps her clients develop faster, smarter ways to get things done. She was formally trained at IBM and was recognized by the chairman for automating and streamlining processes that saved her department close to a million dollars a year. She travels internationally as a conference speaker, and helps audiences spend less time working but get more done.

About The Digital Breakthroughs Institute

Duncan is also the curator and lead trainer for The Digital Breakthroughs Institute, a membership Website of how-to video tutorials, DigitalBreakThroughs.com. Its focus is on improving productivity with better organization and technology. She’s also an award-winning technology blogger (SUITEMinute.com). Her books include: Conquer Email Overload with Better Habits, Etiquette, and Outlook; The Time Management Memory Jogger™; Just Show Me Which Button to Click! in PowerPoint; Get Organized at Work and Make It Easy; Shameless Self-Promotion: Do-It-Yourself SEO-Search Engine Optimization; Computer Magic! in Word 2007-2010; and Finding Your Way on a PC with Windows 8.

Journalists tap into her expertise often, and she has appeared on NPR, CNN, TODAY, Black Enterprise Business Report, and the US Virgin Islands PBS affiliate. She’s been cited in Fortune Small Business, O-The Oprah Magazine, Real Simple, Essence, Fitness, Self, Black Enterprise, Entrepreneur, The New York Times, The Wall Street Journal, and The Washington Post.

Duncan received a BBA in marketing and a train the trainer certification from Georgia State University in Atlanta. She is a 2012 Small Business Influencer Champion, a top productivity expert to follow on Twitter, and a top service awardee from SCORE Association.

“You never know who’s listening and implementing your advice and tips. I loved hearing from people who voted for me, and it was just what I needed to hear,” says Duncan.

Anita Campbell, CEO of Small Business Trends and one of the co-founders of the Awards, says “Influencers are those who play crucial roles in the small business ecosystem, but who often are in the background. The Top 100 Champions have distinguished themselves in some way. We’re delighted to see the wide range of Champions and Honorable Mentions this year – including journalists who’ve spent decades covering small business issues, corporate leaders whose names may not be widely recognized but who impact small businesses by influencing the offerings within their companies, vendors large and small that support small businesses, analysts who aid our understanding of this market, and entrepreneurs who have a strong voice among their small business peers.“

Awards co-founder Ramon Ray of SmallBizTechnology.com notes, “Being recognized by the community as a Top 100 Champion also reinforces with employees that their dedication and hard work has paid off. The Awards are intended to provide that added boost in motivation and morale that can make a big difference in results. We’re also delighted at the Honorable Mentions, who definitely bear watching over the coming year!”

About the Small Business Influencer Awards

The Small Business Influencer Awards, now in their fourth year, enable the small business community to nominate and show their support for those that influence and support them. The Awards have an open nomination period, followed by community voting, and then a judging period by a group of industry-knowledgeable judges.

The Small Business Influencer Awards initiative is produced by Small Business Trends, an award-winning online publication, serving over 6,000,000 small business owners, stakeholders and entrepreneurs annually, and SmallBizTechnology.com, a media company that produces online content and live events educating small and mid-sized companies on how to strategically use technology as a tool to grow their businesses. The Awards can be found on the Web at: SMBInfluencers.com.

CONTACT:

Peggy Duncan, Founder
The Digital Breakthroughs Institute
pr at peggyduncan.com
Twitter: @peggyduncan

Anita Campbell, CEO
Small Business Trends LLC
admin a/t smallbiztrends.com
Twitter hashtag: #SMBInfluencer

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If You Sell Something, Record a Video to Show Us How to Use It–My CaddyTek and Golf

Peggy Duncan with her CaddyTek - one-click golf cartI signed up for golf lessons this summer, and am liking it so much, I invested in new clubs, club covers, a stand bag, new shoes and, of course, new outfits. But one thing I didn’t like was struggling with my golf bag when I went to practice on the driving range. I started researching and found a highly-rated, one-click folding 4-wheel golf push cart by CaddyTek.

This thing is solid! Very well-built, and came with very detailed instructions on how to work with it.

But I had a time trying to figure out how to open and close it.

I went to my university, YouTube, looking for a how-to video, and found exactly what I needed. The video I’ve included in this post was recorded by the company that makes it. I had to laugh when I saw how easy everything was as compared to what I was doing with it.

If you’re selling something, consider explaining how to use it with video. It does the work of a thousand photos and totally replaces that booklet. What are you selling or teaching that would be so much easier for us to learn with video?

 

PEACE.

Weigh Your Luggage With This Scale Before You Travel

It’s so easy to pack beyond the 50-lb limit that airlines, trains, and buses limit you to. I’m a light packer and don’t usually worry about being over, but just in case, I ordered this portable luggage scale. I used it recently on a train trip, and this gadget matched exactly to Amtrak’s scales.

I hooked the strap through the handle of my bag and lifted it. 33 lbs.

This is an inexpensive item that will give you one less thing to worry about.

PEACE.

My Adobe Reader Form Fields are Blank When Emailed. I Found a Free Solution in FoxIt Reader

I avoid printing paperwork, and I’d always used Adobe Acrobat to fill in PDF forms using the Typewriter command. I have an old version that worked perfectly, but something happened during a product update, and I lost the Typewriter command.

Now I’m ticked, thinking that I’d have to buy a newer (and expensive) version. Went to the Adobe Website and bam! I had no idea that I could complete forms using the free Adobe Reader. I completed the form, saved it, and then opened it in my old version of Acrobat. I received an error message, and the form was blank. But when I opened it inside Reader, it appeared to be fine.

Until I emailed it to the client. The form was blank.

I researched a little on the Adobe site, and it appears that this is a common problem. My client had created an interactive form in a newer version of Acrobat than I had. The problem is apparently related to how they created the form.

After reading through comments from people with the same problem, someone mentioned the free FoxIt Reader as an alternative. I downloaded it, and the first thing I noticed was its Typewriter command! I used it to complete the form. I emailed it to the client, and it’s all good.

Signing the PDF

I’d already scanned my actual signature and saved it as a graphic. I can use it with FoxIt almost the same way I do with Adobe Acrobat. Either on the Home tab, in the Protect group, choose Create Signature and upload it.

Or on the Comments tab in the Stamps group, choose to create a Custom Stamp, and upload the signature graphic. If you go from the Home tab, you’ll have an opportunity to assign a password to be able to insert the signature.

Download FoxIt here.

UPDATE: I recently had to delete some pages from a PDF. My old version of Acrobat wouldn’t allow me to because the document had interactive form fields. The free FoxIt Reader does not have this capability. I downloaded a trial version of FoxIt Standard, and under the Organize tab, I deleted the pages. I’ll purchase this software once the trial period is over. It can do everything I need for a fraction of the cost of Adobe Acrobat.

PEACE.